Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, February 07, 2024 at 9:30 A.m. - 10:30 A.m.

Hybrid Council Meeting (Virtual and In-Person)

13168 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at _______ a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public may also attend the meeting in-person at the Ilderton Community Centre located at 13168 Ilderton Rd, Ilderton, ON N0M 2A0

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Middlesex Centre YMCA Partnership Report

Ash De Cruz and Nancy Giffen will be in attendance on behalf of the YMCA to provide a partnership report and update

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the January 24, 2024 Council Meeting

• THAT the minutes of the Middlesex Centre Council meeting held on January 24, 2024 be adopted as printed

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Items 7.1 through 7.4 listed on the February 7, 2024 agenda be adopted as recommended.

7.1

Ontario Clean Energy Final Report

• THAT Report CAO-1-2024, re; Ontario Clean Energy Final Report be received for information.

7.2

Treasurer Statement 2023 – Cash in Lieu of Parkland Reserve Fund

• THAT Report CPS-07-2024, re: Treasurer Statement 2023 – Cash in Lieu of Parkland Reserve Fund be received for information.

7.3

Delaware Hydro Reserve Fund Report

• THAT Report CPS-08-2024, re: Delaware Hydro Reserve Fund be received for information.

7.4

Middlesex Centre Customer Service Overview, 2023

• THAT Report CPS-09-2024, re: Middlesex Centre Customer Service Overview, 2023 be received for information.

8.

STAFF REPORTS

8.1

Information Technology Policies

• THAT Report CPS-06-2024 re: Information Technology Policies be received;

  AND THAT Council endorse the updated policies attached as Appendices A1–A7;

  AND FURTHER THAT Council endorse the new policies attached as Appendices A8–A11.

8.2

Transportation Master Plan

• THAT Council receive for information Report PWE-02-2024 Re Transportation Master Plan;

  AND THAT Council endorse the Transportation Master Plan in principle;

  AND FURTHER THAT the Transportation Master Plan be placed on the record for 30 day review.

8.3

Middlesex County Police Services Board – Council Representative and Implementation Process

• THAT Report CAO-2-2024, re: Middlesex County Police Services Board – Council Representative and Implementation Process be received;

  AND THAT Deputy Mayor John Brennan be appointed as the Middlesex Centre representative to the Middlesex County Police Services Board for the remainder of the Council Term;

  AND FURTHER THAT staff be directed to report back on the implementation and appointment process of community members to the Middlesex County Police Services Board.

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

• THAT the Council for the Municipality of Middlesex Centre receives the correspondence items 10.1 through 10.5 listed on the February 7, 2024 agenda as information.

10.1

Upper Thames River Conservation Authority Board of Directors Meeting - November 28, 2023

10.2

Lower Thames Valley Conservation Authority 2024 Preliminary Budget

10.3

Ministry of Natural Resources and Forestry - Oil, Gas and Salt Resources Act Regulation Changes

10.4

Western Ontario Wardens Caucus - Monthly Update

10.5

Enbridge - Ontario Energy Board's Phase 1 Decision

11.

OTHER BUSINESS

12.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (3.1) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied:

  1.  The meeting is held for the purpose of educating or training the members.

  2.  At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.  (Integrity Commissioner Education and Training Session)

12.1

CALL TO ORDER

12.2

DISCLOSURE OF PECUNIARY INTEREST

12.3

ADOPTION OF MINUTES

12.3.1

Minutes of the January 24, 2024 Closed Session

12.4

CLOSED SESSION ITEMS

12.4.1

Integrity Commissioner Education and Training Session

12.5

ADJOURNMENT

13.

BY-LAWS

• THAT By-laws 2024-011 through to By-law 2024-012 be adopted as printed.

13.1

2024-011

Being a by-law to authorize the borrowing of $131,585.05 upon debentures towards the cost of constructing certain drains and drainage works

13.2

2024-012

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on February 7, 2024 

14.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the February 7, 2024 Council meeting at ___ p.m.