Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, September 04, 2024 at 9:30 A.m. - 11:30 A.m.

Hybrid Council Meeting (Virtual and In-Person)

13168 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m. Members of the public are invited to participate in this meeting of Council by attending the meeting in-person at the Ilderton Community Centre located at 13168 Ilderton Rd, Ilderton, ON N0M 2A0.

Members of the public may also access the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public wishing to appear as a delegation can register for the meeting by visiting middlesexcentre.ca/participating-council-meetings or by contacting the Municipal Clerk at [phone] by 4:30 p.m. on the Monday of the week of the scheduled meeting. All requests to delegate are subject to the provisions of the Middlesex Centre Procedure By-law.

Members of the public can choose to delegate in-person or by electronic participation. Accessible formats and communication supports are available upon request.

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Lower Thames Valley Conservation Authority (LTVCA) - Draft Watershed-Based Management Strategy (WBRMS)

Mark Peacock from the Lower Thames Valley Conservation Authority will be in attendance to provide an overview of their Draft Watershed-Based Management Strategy.

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the August 7, 2024 Regular Council Meeting

• THAT the minutes of the Middlesex Centre Council meeting held on August 7, 2024 be adopted as printed.

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Consent items 8.1 through 8.6 listed on the September 4, 2024 agenda be adopted as recommended.

7.1

Budget to Actual July 2024

• THAT the Budget to Actual Report CPS-45-2024 for July 2024 be received as information.

7.2

First Half 2024 Building Activity Summary

• THAT the First Half 2024 Building Activity Summary Report BLD-08-2024 be received for information.

7.3

Mid-Year By-law Enforcement Update

• THAT Report BLD-09-2024 regarding the mid-year By-law Enforcement update be received for information.

7.4

2024 Drinking Water Quality Management System Operational Plans Endorsement

• THAT the 2024 Drinking Water Quality Management System Operational Plans for Middlesex Centre's drinking water systems as required under Ontario's Ministry of the Environment, Conservation and Parks' Drinking Water Quality Management Standard be endorsed.

7.5

Watson Drain No 2 Petition for Drainage

• THAT the Petition for Drainage submitted by landowners proceed;

  AND THAT staff be directed to notify the affected landowners and appropriate agencies of the Council’s decision to proceed with the drainage works;

  AND FURTHER THAT following the notice to the appropriate agencies, Mike DeVos, P.Eng. of Spriet Associates be appointed to prepare a Drainage Report for the creation of the requested Municipal Drain, all in accordance with the Ontario Drainage Act.

7.6

Saker Municipal Drain Construction Tender Award

• THAT the construction of the Saker Municipal Drain be awarded to the lowest tender bid submission received from Van Bree Drainage and Bulldozing Ltd. in the amount of $45,520.00 + HST.

7.7

Needham Municipal Drain Construction Tender Award

• THAT the construction of the Needham Municipal Drain be awarded to the lowest tender bid submission received from McNally Excavating Ltd. in the amount of $678,500.00 + HST.

8.

STAFF REPORTS

8.1

Ward 1 Council Vacancy

• THAT Report CLK-05-2024 re: Ward 1 Council Vacancy be received;

  AND THAT Council declares the office of the Ward 1 Councillor vacant due to the resignation of Ward 1 Councillor Debbie Heffernan;

  AND FURTHER THAT the Municipal Clerk be directed to bring a report regarding methods to fill the vacant Ward 1 Councillor seat to the September 18, 2024 Council meeting.

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

• THAT the Council for the Municipality of Middlesex Centre receives the Correspondence item 11.1 as information.

10.1

Kettle Creek Conservation Authority - Deer Ridge Conservation Area Grand Opening Invitation

11.

COUNTY COUNCIL UPDATE

• Deputy Mayor Brennan gave an update on the County Council meeting held on August 13, 2024.  For further information on this agenda please visit the County of Middlesex website:  https://www.middlesex.ca/local-government/meeting-dates-and-agendas

12.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(k)  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2) (Development Matter in Ward 4)

12.1

CALL TO ORDER

12.2

DISCLOSURE OF PECUNIARY INTEREST

12.3

ADOPTION OF MINUTES

12.3.1

Minutes of the August 7, 2024 Closed Session

12.4

CLOSED SESSION ITEMS

12.4.1

Closed Session – Ward 4 Development Update

12.5

ADJOURNMENT

13.

OTHER BUSINESS

14.

BY-LAWS

• THAT By-laws 2024-071 through to By-law 2024-072 be adopted as printed.

14.1

2024-071

Being a by-law of the Corporation of the Municipality of Middlesex Centre to approve an Ontario Transfer Payment agreement for the Housing-Enabling Water Systems Fund (HEWSF) between the Province of Ontario and the Municipality of Middlesex Centre

14.2

2024-072

Being a By-law of the Corporation of the Municipality of Middlesex Centre to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Special Meeting of Council held on September 4, 2024

15.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the September 4, 2024 Council meeting at ___ p.m.