Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, February 07, 2024 at 9:30 A.m. - 10:30 A.m.

Hybrid Council Meeting (Virtual and In-Person)

13168 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

COUNCIL PRESENT:

• Mayor DeViet
• Deputy Mayor Brennan
• Councillor Heffernan
• Councillor Aerts
• Councillor Cates
• Councillor Berze

REGRETS:

• Councillor Shipley

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer
• Arnie Marsman - Director of Building Services / Chief Building Official
• Colin Toth - Director of Emergency Services / Fire Chief
• Rob Cascaden - Director of Public Works and Engineering
• Scott Mairs - Director of Community Services
• Tiffany Farrell - Director of Corporate Services
• James Hutson - Municipal Clerk
• Heather Kepran - Communications Specialist
• Megan Kamermans - Deputy Clerk
• Sophie Baysarowich, Communications & Legislative Services

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1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 9:30 a.m. 

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public may also attend the meeting in-person at the Ilderton Community Centre located at 13168 Ilderton Rd, Ilderton, ON N0M 2A0

2.

LAND ACKNOWLEDGEMENT

3.

ADDITIONS TO THE AGENDA

There are no Additions to the Agenda to note for the February 7, 2024 council agenda.

4.

DISCLOSURE OF PECUNIARY INTEREST

There are no Disclosures of Pecuniary Interest to note for the February 7, 2024 Council meeting.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Middlesex Centre YMCA Partnership Report

Ash De Cruz and Nancy Giffen are in attendance virtually on behalf of the YMCA to provide a partnership report and update.

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the January 24, 2024 Council Meeting

• Resolution # 2024-025
  Moved by: Councillor Heffernan
  Seconded by: Councillor Cates

  THAT the minutes of the Middlesex Centre Council meeting held on January 24, 2024 be adopted as printed

  CARRIED

7.

CONSENT AGENDA

• Resolution # 2024-026
  Moved by: Councillor Aerts
  Seconded by: Councillor Cates

  THAT Items 7.1 through 7.4 listed on the February 7, 2024 agenda be adopted as recommended.

  CARRIED

7.1

Ontario Clean Energy Final Report

• THAT Report CAO-1-2024, re; Ontario Clean Energy Final Report be received for information.

7.2

Treasurer Statement 2023 – Cash in Lieu of Parkland Reserve Fund

• THAT Report CPS-07-2024, re: Treasurer Statement 2023 – Cash in Lieu of Parkland Reserve Fund be received for information.

7.3

Delaware Hydro Reserve Fund Report

• THAT Report CPS-08-2024, re: Delaware Hydro Reserve Fund be received for information.

7.4

Middlesex Centre Customer Service Overview, 2023

• THAT Report CPS-09-2024, re: Middlesex Centre Customer Service Overview, 2023 be received for information.

8.

STAFF REPORTS

8.1

Information Technology Policies

• Resolution # 2024-027
  Moved by: Councillor Berze
  Seconded by: Deputy Mayor Brennan

  THAT staff be directed to prepare a report respecting Information Technology security measures for the Municipality of Middlesex Centre and report back to a future meeting.

  CARRIED
• Resolution # 2024-028
  Moved by: Councillor Heffernan
  Seconded by: Councillor Cates

  THAT Report CPS-06-2024 re: Information Technology Policies be received;

  AND THAT Council endorse the updated policies attached as Appendices A1–A7;

  AND FURTHER THAT Council endorse the new policies attached as Appendices A8–A11.

  CARRIED

8.2

Transportation Master Plan

• Resolution # 2024-029
  Moved by: Councillor Berze
  Seconded by: Councillor Heffernan

  THAT Council receive for information Report PWE-02-2024 Re Transportation Master Plan;

  AND THAT Council endorse the Transportation Master Plan in principle;

  AND FURTHER THAT the Transportation Master Plan be placed on the record for 30 day review.

  CARRIED

8.3

Middlesex County Police Services Board – Council Representative and Implementation Process

• Resolution # 2024-030
  Moved by: Councillor Cates
  Seconded by: Councillor Berze

  THAT Report CAO-2-2024, re: Middlesex County Police Services Board – Council Representative and Implementation Process be received;

  AND THAT Deputy Mayor John Brennan be appointed as the Middlesex Centre representative to the Middlesex County Police Services Board for the remainder of the Council Term;

  AND FURTHER THAT staff be directed to report back on the implementation and appointment process of community members to the Middlesex County Police Services Board.

  CARRIED

9.

NOTICE OF MOTION

There are no Notices of Motion to note for the February 7, 2024 council agenda.

10.

CORRESPONDENCE

• Resolution # 2024-031
  Moved by: Councillor Cates
  Seconded by: Councillor Heffernan

  THAT the Council for the Municipality of Middlesex Centre receives the correspondence items 10.1 through 10.5 listed on the February 7, 2024 agenda as information.

  CARRIED

10.1

Upper Thames River Conservation Authority Board of Directors Meeting - November 28, 2023

10.2

Lower Thames Valley Conservation Authority 2024 Preliminary Budget

10.3

Ministry of Natural Resources and Forestry - Oil, Gas and Salt Resources Act Regulation Changes

10.4

Western Ontario Wardens Caucus - Monthly Update

10.5

Enbridge - Ontario Energy Board's Phase 1 Decision

11.

OTHER BUSINESS

Mayor DeViet provides an overview of meetings and events attended as well as representative and advocacy activities undertaken throughout the month of January. 

12.

CLOSED SESSION

• Resolution # 2024-032
  Moved by: Councillor Berze
  Seconded by: Deputy Mayor Brennan

  THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 10:26 pm pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (3.1) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied:

  1.  The meeting is held for the purpose of educating or training the members.

  2.  At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee.  (Integrity Commissioner Education and Training Session)

  CARRIED

12.1

CALL TO ORDER

12.2

DISCLOSURE OF PECUNIARY INTEREST

12.3

ADOPTION OF MINUTES

12.3.1

Minutes of the January 24, 2024 Closed Session

12.4

CLOSED SESSION ITEMS

12.4.1

Integrity Commissioner Education and Training Session

12.5

ADJOURNMENT

• Resolution # 2024-033
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT Council rise from closed session and return to open session at 12:21. 

  CARRIED

  During the closed session, Council participated in an education and training session regarding the Municipal Conflict of Interest Act (“MCIA”) and the municipal accountability framework.

  
  

13.

BY-LAWS

• Resolution # 2024-034
  Moved by: Councillor Heffernan
  Seconded by: Councillor Aerts

  THAT By-laws 2024-011 through to By-law 2024-012 be adopted as printed.

  CARRIED

13.1

2024-011

Being a by-law to authorize the borrowing of $131,585.05 upon debentures towards the cost of constructing certain drains and drainage works

13.2

2024-012

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on February 7, 2024

14.

ADJOURNMENT

The next Council meeting is scheduled for February 21, 2024. 

• Resolution # 2024-035
  Moved by: Councillor Berze
  Seconded by: Councillor Cates

  THAT the Council for the Municipality of Middlesex Centre adjourns the February 7, 2024 Council meeting at 12:23 p.m.

  CARRIED