Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, January 10, 2024 at 9:30 A.m. - 10:30 A.m.

Hybrid Council Meeting (Virtual and In-Person)

13168 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

COUNCIL PRESENT:

• Mayor DeViet
• Deputy Mayor Brennan
• Councillor Heffernan
• Councillor Shipley
• Councillor Aerts
• Councillor Cates
• Councillor Berze

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer
• Arnie Marsman - Director of Building Services / Chief Building Official
• Colin Toth - Director of Emergency Services / Fire Chief
• Rob Cascaden - Director of Public Works and Engineering
• Tiffany Farrell - Director of Corporate Services
• James Hutson - Municipal Clerk
• Heather Kepran - Communications Specialist
• Megan Kamermans - Deputy Clerk
• Sophie Baysarowich, Communications & Legislative Services

ALSO PRESENT:

• Justin Fidler, Manager of Operations

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1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 9:34 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public may also attend the meeting in-person at the Ilderton Community Centre located at 13168 Ilderton Rd, Ilderton, ON N0M 2A0

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

There are no additions to the January 10, 2024 Council meeting agenda.

4.

DISCLOSURE OF PECUNIARY INTEREST

There are no Disclosures of Pecuniary Interest to note for the January 10, 2024 Council meeting agenda.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

There are no delegations, presentations or petitions to note for January 10, 2024

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the December 20, 2023 Council Meeting

• Resolution # 2024-001
  Moved by: Councillor Shipley
  Seconded by: Councillor Aerts

  THAT the minutes of the Middlesex Centre Council meeting held on December 20, 2023 be adopted as printed.

  CARRIED

7.

CONSENT AGENDA

• Resolution # 2024-002
  Moved by: Councillor Cates
  Seconded by: Councillor Berze

  THAT Item 7.1 listed under the heading of Consent Agenda for January 10, 2024 be adopted as recommended.

  CARRIED

7.1

Ice Allocation Policy – Project Charter

• THAT Report CMS-10-2023, re: Ice Allocation Policy – Project Charter be received;

  AND THAT the Project Charter and Project Schedule appended to Report CMS-10-2023 be approved.

8.

STAFF REPORTS

8.1

Council Grants and Delaware Hydro Reserve Fund Grants 2024

• Resolution # 2024-003
  Moved by: Councillor Berze
  Seconded by: Councillor Cates

  THAT Report CPS-01-2024, re: Council Grants and Delaware Hydro Reserve Fund Grants 2024 be received;

  AND THAT in accordance with the Council Grants Policy:

  • the request from the Del-Ko-Brydge Canada Day Community be approved in the amount of $2,000; and
  • the request from the Middlesex Centre Archives be approved in the amount of $4,630; and
  • the request from the Optimist Club of Bryanston-Birr be approved in the amount of $1,600; and
  • the request from the Optimist Club of Ilderton be approved in the amount of $750; and
  • the request from the Optimist Club of Kilworth-Komoka be approved in the amount of $5,000; and
  • the request from the Poplar Hill Lions be approved in the amount of $1,000; and
  • the request from the Poplar Hill Picnic be approved in the amount of $1,200; and
  • the request from the Tri-County Heritage Club be approved in the amount of $1,500;

  AND THAT the request from the Delaware Lioness be approved in the amount of $800 in accordance with the Delaware Hydro Reserve Fund Policy;

  AND FURTHER THAT staff be directed to prepare correspondence and/or issue payment to the above noted organizations.

  CARRIED

9.

NOTICE OF MOTION

There are no Notices of Motion to note for January 10, 2024. 

10.

CORRESPONDENCE

• Resolution # 2024-004
  Moved by: Councillor Cates
  Seconded by: Councillor Berze

  THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 10.1 and 10.2 listed on the January 10, 2023 council agenda as information.

  CARRIED

10.1

Middlesex-London Health Unit Board of Health Meeting Summary - November 16 2023

10.2

SCOR 2023 Year in Review

11.

CLOSED SESSION

• Resolution # 2024-005
  Moved by: Councillor Shipley
  Seconded by: Councillor Cates

  THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 9:31 a.m pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(b)  personal matters about an identifiable individual, including municipal or local board employees (Staffing Update);

  Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Litigation Update - Ward 4 Development);

  Section 239 (2)(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Litigation Update - Ward 4 Development);

  CARRIED

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

Minutes of the December 20, 2023 Closed Session

11.4

CLOSED SESSION ITEMS

11.4.1

Staffing Update

11.4.2

Litigation Update - Ward 4 Development

11.5

ADJOURNMENT

• Resolution # 2024-006
  Moved by: Councillor Cates
  Seconded by: Deputy Mayor Brennan

  THAT Council rise from closed session and return to open session at 11:33 a.m.

  CARRIED

  During the closed session Council received an update on a staffing matter and a litigation matter for a development in Ward 4.

  
  

12.

OTHER BUSINESS

13.

BY-LAWS

• Resolution # 2024-007
  Moved by: Councillor Berze
  Seconded by: Deputy Mayor Brennan

  THAT By-laws 2024-001 through By-law 2024-003 listed on the January 10, 2023 agenda be adopted as printed.

  CARRIED

13.1

2024-001

Being a By-law of the Corporation of the Municipality of Middlesex Centre to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, R.S.O. 1990 (TD – 2024-02-01)

13.2

2024-002

Being a By-law of the Corporation of the Municipality of Middlesex Centre to appoint the Committee of Adjustment for the Municipality of Middlesex Centre

13.3

2024-003

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on January 10, 2024 

14.

ADJOURNMENT

• Resolution # 2024-008
  Moved by: Councillor Shipley
  Seconded by: Councillor Heffernan

  THAT the Council for the Municipality of Middlesex Centre adjourns the January 10, 2024 Council meeting at 11:35 a.m.

  CARRIED