Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, June 09, 2021 at 9:30 A.m. - 12:00 P.m.

Electronic Council Meeting

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m.

In response to COVID-19 we continue to hold Council meetings electronically.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel.

2.

ADDITIONS TO THE AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

4.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.

ADOPTION OF THE MINUTES

5.1

Minutes of the May 26, 2021 Council Meeting

• THAT the minutes of the Middlesex Centre Council meeting held on May 26, 2021 be adopted as printed.

6.

CONSENT AGENDA

Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent items are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Items 6.1 through to 6.7 listed under the heading of Consent Agenda for June 9, 2021 be adopted as recommended.

6.1

Community Improvement Plan Amendment – Green Retrofits

• THAT Report CAO-9-2021, re: Community Improvement Plan Amendment – Green Retrofits be received;

  AND THAT the Appendix to amend the Community Improvement Plan to include an Energy Efficiency and Retrofit Grant be approved;

  AND FURTHER THAT staff be directed to update the Community Improvement Plan with this amendment for 2022.

6.2

Amended Treasurer's Statement 2020-Development Charges

• THAT the Amended Development Charges Treasurer Statement for 2020 be received and posted on the website.

6.3

Tender Results – Ettrick Municipal Drain Construction Award

• THAT the construction of the Ettrick Municipal Drain be awarded to the lowest tender bid submission received from New Day Excavation Inc. in the amount of $42,495.00 +HST.

6.4

Tender Results – Colbert Municipal Drain Construction Award

• THAT the construction of the Colbert Municipal Drain be awarded to the lowest tender bid submission received from McNally Excavating in the amount of $212,000.00 + HST.

6.5

Budget to Actual May 2021

• THAT the Budget to Actual Report CPS-30-2021 for May 2021 be received as information.

6.6

St. Clair Region Conservation Authority – 2022 Levy Changes

• THAT Report CMS-10-2021 re: St. Clair Region Conservation Authority – 2022 Levy Changes be received as information.

6.7

Request to Remove Holding Symbol (h-3); PLAN 33M761 BLK 230; Filed by Monteith Brown Planning Consultants on behalf of 2638477 Ontario Limited

• THAT the request by Monteith Brown Planning Consultants on behalf of 2638477 Ontario Limited to remove the (h-3) holding symbol from the zoning of the land known legally as Plan 33M761 Blk 230, Middlesex Centre, be approved.

7.

STAFF REPORTS

7.1

Douglas B. Weldon Park Accessible Washroom Tender Results

• THAT Report CMS-09-2021 re: Douglas B. Weldon Park Accessible Washroom Tender Results be received;

  AND THAT the Douglas B. Weldon Park Accessible Washroom Project be awarded to Drier Construction Group Inc. with a total cost of $401,298.00 (excluding HST).

  AND THAT the additional funds in the amount of $119,848 be funded from the Buildings and Facility Reserve Fund.

7.2

Asset Management Plan

• THAT Report No. CPS-29-2021 dated June 9, 2021 regarding the Municipality’s asset management plan be received;

  AND THAT the Asset Management Plan attached to this report dated June 9, 2021 be approved;

  AND THAT staff be directed to post the Municipal Asset Management Plan on the municipal website;

  AND FURTHER THAT staff be directed to report back to Council on the water, wastewater and stormwater rates for approval in the fall of 2021 after staff have completed a more detailed rate study.

8.

CORRESPONDENCE

• THAT the Council for the Municipality of Middlesex Centre receives Correspondence Items 8.1 to 8.6 as information.

8.1

Ministry of Municipal Affairs and Housing - Three-Step Roadmap to Safely Reopen Province of Ontario

8.2

Middlesex County Economic Resiliency Task Force - May 26, 2021 Meeting Minutes

8.3

Enbridge - London Lines Replacement Project Spring Newsletter

8.4

London District Catholic School Board - Letter of Appreciation to Middlesex Centre Fire Services

8.5

Ministry of Municipal Affairs and Housing - Extension of Orders under EMCPA

8.6

Middlesex-London Board of Health - May 2021 Update

9.

COUNTY COUNCIL UPDATE

10.

OTHER BUSINESS

10.1

Court of Revision Date - Lewington Municipal Drain

The Engineer's Report regarding the Lewington Municipal Drain was considered by Council at their meeting held on May 26, 2021. At this meeting, the date for the Court of Revision was also set as June 23, 2021.

The associated by-law is listed for provisional adoption by Council on the current Council Agenda, and as such the following motion for Council consideration proposes to amend the date of the Court of Revision and set this for July 14, 2021.

• THAT the Court of Revision date for the Lewington Municipal Drain originally set for June 23, 2021 be deferred to July 14, 2021.

10.2

St. Clair Region Conservation Authority Membership Composition

The enclosed correspondence contains a request from the St. Clair Region Conservation Authority for Council to adopt a resolution supporting the current membership plan for the Board of Directors

• THAT the Council for the Municipality of Middlesex Centre supports the current membership of the St. Clair Region Conservation Authority allocating one (1) member each to Adelaide-Metcalfe, Brooke-Alvinston, Dawn-Euphemia, Lambton Shores, Middlesex Centre, Petrolia, Plympton-Wyoming, Point Edward, Warwick; two (2) members to Chatham-Kent, St. Clair, Strathroy-Caradoc; three (3) members to Sarnia; one (1) member to Enniskillen which will also represent Oil Springs and one (1) member rotating between Southwest Middlesex (for a 3 year term) and Newbury (for a 1 year term) providing a total Board Membership of 20.

11.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(b)  personal matters about an identifiable individual, including municipal or local board employees.

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

May 12, 2021 Closed Minutes

11.4

CLOSED SESSION ITEMS

11.4.1

HR Update

11.5

ADJOURNMENT

12.

BY-LAWS

• THAT By-laws 2021-055 through to By-law 2021-058 be adopted as printed.

12.1

2021-055 Being a by-law to provide for a drainage works to be known as the Lewington Municipal Drain

12.2

2021-056 Being a by-law to approve and ratify a Site Plan Control Agreement and Development Agreement between 2685719 Ontario Inc. and The Municipality of Middlesex Centre

12.3

2021-057 Being a by-law to amend the Middlesex Centre comprehensive Zoning By-law number 2005-005 with respect to Plan 33M761 Blk 230, Municipality of Middlesex Centre

12.4

2021-058 Being a by-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on June 9, 2021

13.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the June 9, 2021 Council meeting at ___ p.m.