Middlesex Centre Council Agenda
Regular Meeting of Council

Meeting #:
Date:	Wednesday, January 22, 2020 at 5:00 P.m. - 8:30 P.m.
Location:	Municipal Office, Coldstream Community Centre

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 5:00 p.m.  Council will then go into Closed Session. Council will resume to the Regular Council meeting starting at approximately 6:00 p.m.

Planning Applications will be heard at 7:00 p.m.

2.

ADDITIONS TO THE AGENDA

None

3.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

4.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(a)  the security of the property of the municipality or local board; and

  Section 239 (2)(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose

4.1

Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and

4.2

Section 239 (2)(a)  the security of the property of the municipality or local board

4.3

Minutes of Closed Session

4.3.1

November 27, 2019 Closed Session Minutes

4.3.2

December 9, 2019 Closed Session Minutes

4.4

Rise Out of Closed Session

• THAT Council do now rise out of Closed Session at _____ p.m.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Green Builder Program Recognition for 2019 - Sifton Properties Limited, Presented by Arnie Marsman, Director of Building Services / Chief Building Official

5.2

eSCRIBE Introduction to Council - Provided by Ann Wright, Clerk

6.

ADOPTION OF THE MINUTES

• THAT the Council for the Municipality of Middlesex Centre approves the minutes of the January 8, 2020 meeting of Council as printed.

6.1

January 8, 2020 Regular Meeting of Council Minutes

7.

CONSENT AGENDA

Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent items are received in one motion. Council members may request that one or more item be removed for further action.

• THAT the Council for the Municipality of Middlesex Centre receives and approves Consent Agenda items 7.1 through to 7.4 as recommended in the reports.

7.1

BLD-02-2020 - Green Builder Recognition for 2019

• THAT the municipality recognizes Sifton Properties Limited, for its participation in the municipality’s Green Builder Recognition Program.

7.2

BLD-01-2020 - By-law Enforcement Officer Appointments

• THAT the revised By-law Enforcement Officer Appointment By-law be approved.

7.3

CAO-03-2020 - Bill 108 – More Homes, More Choice Act Overview

• THAT Report re: Bill 108 – More Homes, More Choice Act Overview be received.

7.4

FS-09-2020 - Middlesex Centre Fire Services – 2019 End - Year Report

• THAT Report FS-09-2019 entitled “Middlesex Centre Fire Services – 2019 End -Year Report” be received as information.

8.

STAFF REPORTS

8.1

CAO-02-2020 - Retirement and Long Service Awards Policy

• THAT the Retirement Policy and Long Service Awards Policy attached to Report CAO-2-2020 be approved.

9.

COMMITTEE OF ADJUSTMENT - 7:00 P.M.

• THAT Council adjourn its regular meeting at 7:00 pm in order to sit as a Committee of Adjustment under Section 45 of The Planning Act R.S.O., 1990, as amended, to consider the following Minor Variance application:

9.1

A-01-20 - Harasym Developments Inc. - 138 Edgewater Boulevard, Komoka - PLA-01-2020

• THAT Minor Variance Application A-1-20, filed by Mike Harasym for relief from the Municipality’s Comprehensive Zoning By-law’s maximum lot coverage for a lot, whereas the applicant is requesting a maximum lot coverage of 36.77% for the main building on the subject property, whereas the Comprehensive Zoning By-law permits a maximum lot coverage of 35% for the main building on the subject property, be GRANTED.

  AND FURTHER THAT the reasons for granting Minor Variance Application A-1-20 include:

  • The request complies with the general intent and purpose of Middlesex Centre’s Official Plan;
  • The request complies with the general intent and purpose of Middlesex Centre’s Comprehensive Zoning By-law;
  • The request is minor in nature; and
  • The request represents appropriate development on the subject property.
• THAT the Committee do now rise out of the Committee of Adjustment and go back into the regular Council meeting for a public meeting,

  AND FURTHER THAT Council move into Public Meeting at ________pm pursuant to the Planning Act, R.S.O. 1990, c. P13, as amended, to consider the following applications:

10.

PUBLIC MEETINGS

10.1

B-01-2020 - Drewlo Holdings Inc. - 15 Elmhurst St., Kilworth - PLA-02-2020

• THAT Consent Applications B-01-20, filed by Paul Hinde, on behalf of Drewlo Holdings Inc. in order to sever a residential lot with a frontage of approximately 33 m (108 ft) with an area of approximately 0.32 ha (0.8 ac), and the retained is to have a frontage of approximately 31 m (102 ft) with an area of 0.30 ha (0.75 ac) on a property legally described as Lot 1, Plan 909 (geographic Township of Lobo), Municipality of Middlesex Centre, known municipally as 15 Elmhurst; be GRANTED.

  FURTHER THAT Consent B-01-20 be subject to the following conditions:

  1. That the Certificate of Consent under Section 53(42) of the Planning Act shall be given within one year of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of severance has been fulfilled.
  2. That the fee for the Certificate of Consent be paid in accordance with the Municipality’s Fees and Charges By-law.
  3. That a draft reference plan be prepared by an Ontario Land Surveyor for the purposes of facilitating the transaction of Consent B-01/20 and that this plan be approved by the Municipality prior to being deposited with the Land Registry Office.
  4. That the Owners’ solicitor provide a Transfer in Preparation to the Municipality, together with a deposited reference plan and a Schedule describing the land to be transferred, for the purposes of the issuance of a Certificate of Consent.
  5. That the Owners’ solicitor submit an undertaking in a form satisfactory to the Municipality to register an electronic transfer of title consistent with the Consent decision.
  6. That any outstanding property taxes for the severed and retained lots of Consent B-01/20 be paid in full.
  7. That the Owner enter into a Development Agreement with the Municipality, and that the Agreement be registered against the title of the subject land, to address among other matters: all financial, legal, planning and engineering matters including but not limited to payment of the Municipality’s engineering, legal and planning review costs, entrance locations and construction, works within the road allowance, lot grading and drainage plans, building envelopes, septic systems and 100% contingency areas and potable wells, all to the satisfaction of the Municipality.
  8. That the Owner provide a lot grading plan showing potential building, septic, contingency and well locations, and the locations and sizes of the required storm water infiltration basins for all properties to the satisfaction of the Municipality.
  9. That the Owner provide security in the form of a Letter of Credit or Certified Cheque to ensure installation of the infiltration galleries and that such infiltration galleries are inspected and certified by a Professional Engineer. The Owner shall provide notice to potential future buyers of the requirement to install the infiltration galleries, notice will be included in the Development Agreement to be registered on title of the land prior to issuance of the Certificate of Consent.
  10. The Owner be required to complete a Stormwater Management Report to the satisfaction of the Municipality and the Conservation Authority
  11. The Owner be required to complete a Groundwater Impact Assessment.
  12. That existing buildings and structures be removed from the subject lands subject to any necessary permits to the satisfaction of the Municipality.
  13. The applicant be required to pay for future road upgrade cost. Based on the frontage of the lots, this cost will be $17,700.00.
  14. That the Owners pay $1,000 cash-in-lieu of parkland dedication for the proposed lot of Consent B-01-20.

  AND FURTHER THAT the reasons for granting Consent Application B-01-20 include:

  • The proposal is consistent with the Provincial Policy Statement;
  • The proposal conforms to the County of Middlesex Official Plan and the Middlesex Centre Official Plan; and
  • The proposal complies with the Middlesex Centre Comprehensive Zoning By-law.

10.2

B-03, 04, 05-20 - Denfield Estates Inc., Brecon Farms Limited, and Donna Layng - 12750 and 12777 Fifteen Mile Road, Denfield - PLA-03-2020

• THAT Consent Applications B-03-20, B-04-20 and B-05-20, filed by Denfield Estates Inc., Brecon Farms Limited, Donna Layng respectively in order to establish stormwater maintenance and access easements as well as driveway access easements in favour of the Denfield Estate Inc. subdivision (23779 to 23859 Denfield Road). The easements are located on three properties legally described as 33M-744 and Concessions 14 and 15 Part Lot 29, (geographic Township of London), Municipality of Middlesex Centre, known municipally as 12750 and 12777 Fifteen Mile Road and 23779 to 23859 Denfield Road; be GRANTED.

  FURTHER THAT Consent B-03-20 be subject to the following conditions:

  1. That the Certificate of Consent under Section 53(42) of the Planning Act shall be given within one year of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of severance has been fulfilled.
  2. That the fee for the Certificate of Consent be paid in accordance with the Municipality’s Fees and Charges By-law.
  3. That a draft reference plan be prepared by an Ontario Land Surveyor for the purposes of facilitating the transaction of Consent B-03/20 and that this plan be approved by the Municipality prior to being deposited with the Land Registry Office.
  4. That the Owners’ solicitor provide a Transfer in Preparation to the Municipality, together with a deposited reference plan and a Schedule describing the land to be transferred, for the purposes of the issuance of a Certificate of Consent.
  5. That the Owners’ solicitor submit an undertaking in a form satisfactory to the Municipality to register an electronic transfer of title consistent with the Consent decision.
  6. That any outstanding property taxes for the subject lands of Consent B-03/20 be paid in full.

  FURTHER THAT Consent B-04-20 be subject to the following conditions:

  1. That the Certificate of Consent under Section 53(42) of the Planning Act shall be given within one year of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of severance has been fulfilled.
  2. That the fee for the Certificate of Consent be paid in accordance with the Municipality’s Fees and Charges By-law.
  3. That a draft reference plan be prepared by an Ontario Land Surveyor for the purposes of facilitating the transaction of Consent B-04/20 and that this plan be approved by the Municipality prior to being deposited with the Land Registry Office.
  4. That the Owners’ solicitor provide a Transfer in Preparation to the Municipality, together with a deposited reference plan and a Schedule describing the land to be transferred, for the purposes of the issuance of a Certificate of Consent.
  5. That the Owners’ solicitor submit an undertaking in a form satisfactory to the Municipality to register an electronic transfer of title consistent with the Consent decision.
  6. That any outstanding property taxes for the subject lands of Consent B-04/20 be paid in full.

  FURTHER THAT Consent B-05-20 be subject to the following conditions:

  1. That the Certificate of Consent under Section 53(42) of the Planning Act shall be given within one year of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of severance has been fulfilled.
  2. That the fee for the Certificate of Consent be paid in accordance with the Municipality’s Fees and Charges By-law.
  3. That a draft reference plan be prepared by an Ontario Land Surveyor for the purposes of facilitating the transaction of Consent B-05/20 and that this plan be approved by the Municipality prior to being deposited with the Land Registry Office.
  4. That the Owners’ solicitor provide a Transfer in Preparation to the Municipality, together with a deposited reference plan and a Schedule describing the land to be transferred, for the purposes of the issuance of a Certificate of Consent.
  5. That the Owners’ solicitor submit an undertaking in a form satisfactory to the Municipality to register an electronic transfer of title consistent with the Consent decision.
  6. That any outstanding property taxes for the subject lands of Consent B-05/20 be paid in full.

  AND FURTHER THAT the reasons for granting Consent applications B-03-20, B-04-20 and B-05-20 include:

  • The proposal is consistent with the Provincial Policy Statement;
  • The proposal conforms to the County of Middlesex Official Plan and the Middlesex Centre Official Plan; and
  • The proposal complies with the Middlesex Centre Comprehensive Zoning By-law.
• THAT Council do now Close the Public Meeting and go back into the regular Council meeting at _____ p.m.

11.

NOTICE OF MOTION

12.

CORRESPONDENCE

• THAT the Correspondence items 12.1 through to 12.10 be received as information.

12.1

Bluewater Recycling Association - Blue Box Program Transition to Full Producer Responsibility

12.2

Enbridge Gas - 2020 Federal Carbon Pricing Program - Notice of Application

12.3

Grand River Conservation Authority - Application of Winter Maintenance Chemicals

12.4

Lower Thames Conservation Authority - Board of Directors Minutes December 12, 2019

12.5

Middlesex Community Policing Committee - November 21, 2019 Minutes

12.6

Ontario News Room -  New Animal Welfare System Now in Place

12.7

St. Claire Region Conservation Authority - 2020 Large Stock Program

12.8

St. Claire Region Conservation Authority (2) - Tree Seedling Program 2020

12.9

Township of Stone Mills - Conservation Authorities Resolution

12.10

Upper Thames River Conservation Authority -  2020 Flood Contingency Plan

13.

COUNTY COUNCIL UPDATE

14.

OTHER BUSINESS

15.

BY-LAWS

• THAT By-Laws 2020-003 through to 2020-006 inclusive be approved, passed and adopted.

15.1

By-Law 2020-003 - To repeal the Township of London Rating By-Law 6079 being a by-law imposing special annual drainage rates

15.2

By-Law 2020-004 - To appoint municipal by-law enforcement officers for the Municipality of Middlesex Centre

15.3

By-Law 2020-005 - To adopt a Municipal policy entitled Compensation Management-Retirement and Long Service Awards

15.4

By-Law 2020-006 - To adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on January 22, 2020

16.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the January 22, 2020 Regular Council meeting at ___ p.m.