Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, January 10, 2024 at 9:30 A.m. - 10:30 A.m.

Hybrid Council Meeting (Virtual and In-Person)

13168 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at _______ a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public may also attend the meeting in-person at the Ilderton Community Centre located at 13168 Ilderton Rd, Ilderton, ON N0M 2A0

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

There are no delegations, presentations or petitions to note for January 10, 2023

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the December 20, 2023 Council Meeting

• THAT the minutes of the Middlesex Centre Council meeting held on December 20, 2023 be adopted as printed.

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Item 7.1 listed under the heading of Consent Agenda for January 10, 2024 be adopted as recommended.

7.1

Ice Allocation Policy – Project Charter

• THAT Report CMS-10-2023, re: Ice Allocation Policy – Project Charter be received;

  AND THAT the Project Charter and Project Schedule appended to Report CMS-10-2023 be approved.

8.

STAFF REPORTS

8.1

Council Grants and Delaware Hydro Reserve Fund Grants 2024

• THAT Report CPS-01-2024, re: Council Grants and Delaware Hydro Reserve Fund Grants 2024 be received;

  AND THAT in accordance with the Council Grants Policy:

  • the request from the Del-Ko-Brydge Canada Day Community be approved in the amount of $2,000; and
  • the request from the Middlesex Centre Archives be approved in the amount of $4,630; and
  • the request from the Optimist Club of Bryanston-Birr be approved in the amount of $1,600; and
  • the request from the Optimist Club of Ilderton be approved in the amount of $750; and
  • the request from the Optimist Club of Kilworth-Komoka be approved in the amount of $5,000; and
  • the request from the Poplar Hill Lions be approved in the amount of $1,000; and
  • the request from the Poplar Hill Picnic be approved in the amount of $1,200; and
  • the request from the Tri-County Heritage Club be approved in the amount of $1,500;

  AND THAT the request from the Delaware Lioness be approved in the amount of $800 in accordance with the Delaware Hydro Reserve Fund Policy;

  AND FURTHER THAT staff be directed to prepare correspondence and/or issue payment to the above noted organizations.

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

• THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 10.1 and 10.2 listed on the January 10, 2023 council agenda as information.

10.1

Middlesex-London Health Unit Board of Health Meeting Summary - November 16 2023

10.2

SCOR 2023 Year in Review

11.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(b)  personal matters about an identifiable individual, including municipal or local board employees (Staffing Update);

  Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Litigation Update - Ward 4 Development);

  Section 239 (2)(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Litigation Update - Ward 4 Development);

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

Minutes of the December 20, 2023 Closed Session

11.4

CLOSED SESSION ITEMS

11.4.1

Staffing Update

11.4.2

Litigation Update - Ward 4 Development

11.5

ADJOURNMENT

12.

OTHER BUSINESS

13.

BY-LAWS

• THAT By-laws 2024-001 through By-law 2024-003 listed on the January 10, 2023 agenda be adopted as printed.

13.1

2024-001

Being a By-law of the Corporation of the Municipality of Middlesex Centre to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, R.S.O. 1990 (TD – 2024-02-01)

13.2

2024-002

Being a By-law of the Corporation of the Municipality of Middlesex Centre to appoint the Committee of Adjustment for the Municipality of Middlesex Centre

13.3

2024-003

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on January 10, 2024 

14.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the January 10, 2024 Council meeting at ___ a.m.