Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, October 04, 2023 at 9:00 A.m. - 10:30 A.m.

Hybrid Council Meeting (Virtual and In-Person)

13168 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:00 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public may also attend the meeting in-person at the Ilderton Community Centre located at 13168 Ilderton Rd, Ilderton, ON N0M 2A0

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the September 20, 2023 Council meeting

• THAT the minutes of the Middlesex Centre Council meeting held on September 20, 2023 be adopted as printed.

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Items 7.1 through 7.5 listed under the heading of Consent Agenda for October 4, 2023 be adopted as recommended.

7.1

Composition of Middlesex OPP Detachment Board

• THAT Report CAO-30-2023, re: Composition of Middlesex OPP Detachment Board be received for information.

7.2

Updates to Middlesex Centre Community Improvement Plan

• THAT Report CAO-31-2023 re: Updates to Middlesex Centre Community Improvement Plan be received;

  AND THAT the Middlesex Centre Community Improvement Plan be updated as outlined in Report CAO-31-2023.

7.3

Community Services Advisory Committee - June 19, 2023 Meeting Minutes

• THAT the minutes of the Community Services Advisory Committee held on June 19, 2023 be received for information. 

7.4

Affordable Access to Recreation Policy

• THAT Report CMS-08-2023 re: Affordable Access to Recreation Policy be received;

  AND THAT the policy set out in Appendix A to Report CMS-08-2023 be approved.

7.5

Tree Policy

• THAT Report PWE 35-2023, re: Tree Policy be received;

  AND THAT Council endorse the Tree Policy as found in Appendix A;

  AND FURTHER THAT Council approve amendments to the Fees and Charges By-law as found in Appendix B.

8.

STAFF REPORTS

8.1

Procedural By-law Review

• THAT Report CLK-09-2023, re: Procedural By-law Review be received;

  AND THAT the draft Procedural By-law 2023-0xx attached as Appendix ‘A1’ be approved;

8.2

Indoor Aquatic Facility Cost Benefit Analysis

• THAT Report CMS-09-2023 re: Indoor Aquatic Facility Cost Benefit Analysis be received as information.

8.3

Replacement Plow Truck Purchase

• THAT Report PWE 40-2023 re: Replacement Plow Truck Purchase be received;

  AND THAT the purchase of a new 2024 or 2025 Mack Granite plow truck be awarded to Vision Truck Group in the amount of $578,500.22 (including nonrefundable HST);

  AND FURTHER THAT a budget overage of $28,500.22 (including nonrefundable HST) be approved

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

• THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 10.1 through 10.6 as information.

10.1

Ministry of Municipal Affairs and Housing - Responding to the Housing Affordability Task Force’s Recommendations

10.2

Report of the Ontario Housing Affordability Task Force

10.3

Upper Thames River Conservation Authority Board of Directors Meeting - September 26, 2023

10.4

Kettle Creek Conservation Authority - Progress Report October 1, 2023

10.5

Ausable Bayfield Conservation - Board of Directors Agenda - September 21, 2023

10.6

Middlesex County - 2024 Council Calendar

11.

COUNTY COUNCIL UPDATE

12.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(b)  personal matters about an identifiable individual, including municipal or local board employees (CAO Annual Review);

12.1

CALL TO ORDER

12.2

DISCLOSURE OF PECUNIARY INTEREST

12.3

ADOPTION OF MINUTES

12.3.1

Minutes of the September 20, 2023 Closed Session

12.4

CLOSED SESSION ITEMS

12.4.1

CAO Annual Review

12.5

ADJOURNMENT

13.

OTHER BUSINESS

14.

BY-LAWS

• THAT By-laws 2023-085 and 2023-106 through to By-law 2023-108 be adopted as printed.

14.1

2023-085

Being a by-law of the Corporation of the Municipality of Middlesex Centre to provide for a drainage works to be known as the Proskairos Municipal Drain

Third and final reading

14.2

2023-106

Being an amendment to By-law 2022-104 to establish various fees and charges for services provided by the Municipality of Middlesex Centre (Fee By-Law)

14.3

2023-107

Being a by-law of the Corporation of the Municipality of Middlesex Centre to provide rules for governing the order and procedures of the Council of the Municipality of Middlesex Centre

14.4

2023-108

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on October 4, 2023 

15.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the October 4, 2023 Council meeting at ___ p.m.