Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, February 01, 2023 at 9:30 A.m. - 12:30 P.m.

Hybrid Council Meeting (Virtual and In-Person)

10227 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

COUNCIL PRESENT:

• Mayor DeViet
• Deputy Mayor Brennan
• Councillor Heffernan
• Councillor Shipley
• Councillor Aerts
• Councillor Cates
• Councillor Berze

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer
• Arnie Marsman - Director of Building Services / Chief Building Official
• Colin Toth - Director of Emergency Services / Fire Chief
• Rob Cascaden - Director of Public Works and Engineering
• Scott Mairs - Director of Community Services
• Tiffany Farrell - Director of Corporate Services
• James Hutson - Municipal Clerk
• Heather Kepran - Communications Specialist
• Megan Kamermans - Corporate Records and Planning Services
• Wayne Ysebaert - Deputy CBO

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1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 9:32 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting being held electronically.

Members of the public may also attend the meeting in-person at the Coldstream Community Centre, located at 10227 Ilderton Road, Ilderton, N0M 2A0.

Mayor DevViet provides opening remarks extending congratulations to Middlesex Centre firefighter Tim Webb from Arva Station for receiving the 2023 London Ontario Golf Heart Award.

Mayor DeViet further notes that local businesses are invited to apply for funding under the Middlesex Centre Community Improvement Plan (or CIP). The application window for 2023 CIP funding opens February 1, 2023. Applications will be accepted until March 31, 2023. To apply, contact the municipal office or visit middlesexcentre.ca/cip

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

There are no additions to the February 1, 2023 Council meeting agenda.

4.

DISCLOSURE OF PECUNIARY INTEREST

There are no disclosures of pecuniary interest to note for February 1, 2023.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Fire Marshal’s Public Fire Safety Council - Safe Community Project Assist

Colin Toth, Director of Fire and Emergency Services and Fire Chief for Middlesex Centre is in attendance, along with Ania Bialecki, Supervisor of Operations Southwest Region, Enbridge Gas and Jamie Kovacs, Fire Marshal’s Public Fire Safety Council to make an announcement regarding funding received under the Safe Community Project Assist program, which supplements existing training for Ontario volunteer fire departments in the communities where Enbridge Gas operates. 

5.2

Risdon Municipal Drain Culvert Consideration of Report

• Resolution # 2023-030
  Moved by: Councillor Berze
  Seconded by: Councillor Cates

  THAT the Council for the Municipality of Middlesex Centre defer a decision regarding the Risdon Municipal Drain Report from Mike DeVos of Spriet Associates dated November 3, 2022 to the March 1, 2023 Council meeting;

  AND THAT staff be directed to further consult with the area Conservation Authority regarding the drain sizing requirements. 

   

  CARRIED

5.3

Government Drain No 2 Branch 6 Municipal Drain Consideration of Report

• Resolution # 2023-031
  Moved by: Councillor Shipley
  Seconded by: Councillor Heffernan

  THAT the Council for the Municipality of Middlesex Centre receives the Government Drain No 2 Branch 6 Report from Mike DeVos of Spriet Associates dated November 3, 2022 and authorizes that the project proceed;

  AND THAT the Court of Revision will meet on March 1, 2023;

  AND FURTHER THAT Councillor Shipley, Councillor Aerts, and Deputy Mayor Brennan be appointed to sit as the members of the Court of Revision with Deputy Mayor Brennan being the Chair.

  CARRIED

5.4

St. Clair Region Conservation Authority - Overview of Programs and Services

Ken Phillips, General Manager, is in attendance to provide an update presentation. A copy of the PowerPoint presentation is on file in the Clerk’s office.

6.

ADOPTION OF THE MINUTES

• Resolution # 2023-032
  Moved by: Councillor Berze
  Seconded by: Councillor Heffernan

  THAT the minutes of the Special Council meeting and the regular Council meeting held on January 25, 2023 be adopted as printed.

  CARRIED

6.1

Minutes of the January 25, 2023 Special Council Meeting

6.2

Minutes of the January 25, 2023 Council Meeting

6.2.1

Risdon Municipal Drain Culvert Consideration of Report

6.2.2

Risdon Municipal Drain Culvert Consideration of Report

7.

CONSENT AGENDA

• Resolution # 2023-033
  Moved by: Councillor Cates
  Seconded by: Councillor Aerts

  THAT Items 7.1 through 7.6 listed under the heading of Consent Agenda for February 1, 2023 be adopted as recommended.

  CARRIED

7.1

Treasurer's Statement 2022-Parkland

• THAT Report CPS-10-2023, re: Treasurer Statement 2022 – Cash in Lieu of Parkland Reserve Fund be received for information.

7.2

Delaware Hydro Reserve Fund Report

• THAT Report CPS-11-2023 regarding the Delaware Hydro Reserve Fund be received for information.

7.3

Saker Site Municipal Drain Petition

• THAT the Petition for Drainage submitted proceed;

  AND THAT staff be directed to notify the affected landowners and appropriate agencies of the Council’s decision to proceed with the drainage works;

  AND FURTHER THAT following the notice to the appropriate agencies, Mike DeVos, P. Eng of Spriet Associates be appointed to prepare a Drainage Report for the creation of a new Municipal Drain, all in accordance with the Ontario Drainage Act.

7.4

10191 Longwoods Road Lease Agreement

• THAT Report PWE 05-2023 regarding 10191 Longwoods Road Lease Agreement be received;

  AND THAT the Mayor and Clerk be authorized to execute the Lease Agreement as found in Appendix A

7.5

Community Services Advisory Committee Meeting Minutes - December 19, 2022

• THAT the minutes of the Community Services Advisory Committee held on December 19, 2022 be received for information.

7.6

Year End and Fourth Quarter 2022 Building Activity Summary

• THAT the Year End and Fourth Quarter 2022 Building Activity Summary be received for information.

8.

STAFF REPORTS

8.1

Grant Proposal for Ilderton Arena – Green and Inclusive Community Buildings Fund

Michael Di Lillo, Chief Administrative Officer is in attendance to provide an overview of the staff report. 

• Resolution # 2023-034
  Moved by: Councillor Heffernan
  Seconded by: Deputy Mayor Brennan

  THAT Report CAO-2-2023 re: Grant Proposal for Ilderton Arena – Green and Inclusive Community Buildings Fund be received;

  AND THAT Council of the Municipality of Middlesex Centre supports application for the Green and Inclusive Community Buildings Fund to retrofit the Ilderton Arena.

  CARRIED

8.2

Delegated Authority for Administrative Functions

James Hutson, Municipal Clerk, is in attendance to provide an overview of the staff report.

• Resolution # 2023-035
  Moved by: Councillor Cates
  Seconded by: Councillor Berze

  THAT Report CLK-04-2023 re: Delegated Authority for Administrative Functions be approved;

  AND THAT the Delegated Authority By-law appended to report CLK-04-2023 be adopted as recommended.

  CARRIED

9.

CLOSED SESSION

• Resolution # 2023-036
  Moved by: Councillor Aerts
  Seconded by: Councillor Heffernan

  THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 10:41 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(a)  the security of the property of the municipality or local board;

  Section 239 (2)(c)  a proposed or pending acquisition or disposition of land by the municipality or local board;

  CARRIED

9.1

CALL TO ORDER

9.2

DISCLOSURE OF PECUNIARY INTEREST

9.3

ADOPTION OF MINUTES

9.3.1

Minutes of the January 25, 2023 Closed Session

9.4

CLOSED SESSION ITEMS

9.4.1

Municipal Property Inventory

9.5

ADJOURNMENT

10.

NOTICE OF MOTION

11.

CORRESPONDENCE

• Resolution # 2023-038
  Moved by: Councillor Cates
  Seconded by: Councillor Berze

  THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 11.1 through 11.5 listed on the February 1, 2023 Council agenda as information

  CARRIED

11.1

Middlesex Centre Archives - 2023 Auction Information

11.2

Bluewater Recycling Association - General Membership Meeting

11.3

Middlesex London Health Unit Board of Health - January Meeting Summary

11.4

Rural Ontario Municipal Association - Letter of Thanks - CAO Michael Di Lullo

11.5

SCRCA 2023 Draft Budget and Budget Process

12.

OTHER BUSINESS

Mayor DeViet provides an overview of meetings and events attended as well as representative and advocacy activities undertaken throughout the month of January.

13.

BY-LAWS

• Resolution # 2023-039
  Moved by: Councillor Shipley
  Seconded by: Councillor Heffernan

  THAT By-laws 2023-011, and By-law 2023-013 through By-law 2023-015 listed on the February 1, 2023 Council agenda be adopted;

  CARRIED

13.1

2023-011

Being a by-law to authorize the execution of a Lease Agreement between the Municipality of Middlesex Centre and Neal Fletcher

13.2

2023-012

Being a by-law of the Corporation of the Municipality of Middlesex Centre to provide for a  drainage works to be known as the Risdon Municipal Drain Culvert

By-law 2023-012 is referred back to staff. See Resolution #2023-030.

13.3

2023-013

Being a by-law of the Corporation of the Municipality of Middlesex Centre to provide for a drainage works to be known as the Government Drain No. 2 – Branch 6 2022

13.4

2023-014

Being a by-law to delegate certain powers and duties under the Municipal Act, 2001, S.O. 2001, c. 25, and other Acts

13.5

2023-015

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on February 1, 2023

14.

ADJOURNMENT

• Resolution # 2023-040
  Moved by: Councillor Berze
  Seconded by: Councillor Cates

  THAT Council adjourn the February 1, 2023 Council meeting at 11:42 a.m.

  CARRIED