Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, October 01, 2025 at 9:30 A.m. - 11:30 A.m.

Municipal Office - Council Chamber / Virtual

10277 Ilderton Road, Coldstream, Ontario / Virtual

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m. Members of the public are invited to participate in this meeting of Council by attending the meeting in-person at the Council Chamber at the Middlesex Centre Municipal Office located at 10227 Ilderton Road (Coldstream).

Members of the public may also access the meeting which will be live-streamed on the Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public wishing to appear as a delegation can register for the meeting by visiting middlesexcentre.ca/participating-council-meetings or by contacting the Municipal Clerk at [phone] by 4:30 p.m. on the Monday of the week of the scheduled meeting. All requests to delegate are subject to the provisions of the Middlesex Centre Procedure By-law.

Members of the public can choose to delegate in-person or by electronic participation. Accessible formats and communication supports are available upon request.

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS AND PRESENTATIONS

5.1

Ilderton Municipal Drain No 2 Consideration of Engineer's Report

Brendan Shapton of GEI Consultants will be in attendance to present the report.

• THAT the Council for the Municipality of Middlesex Centre receives the Ilderton Municipal Drain No 2 Engineer's Report from GEI Consultants Canada Ltd. dated February 7, 2025 and authorizes that the project proceed;

  AND THAT the Court of Revision will meet on November 5, 2025;

  AND FURTHER THAT Councillor Aerts, Councillor Shipley, and Deputy Mayor Brennan be appointed to sit as the members of the Court of Revision with Deputy Mayor Brennan being the Chair.

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the September 17, 2025 Council Meeting

• THAT the minutes of the Middlesex Centre Council meeting held on September 17, 2025 be adopted as printed.

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Items 7.1 through 7.6 listed under the heading of Consent Agenda for October 1, 2025 be adopted as recommended.

7.1

Community Services Advisory Committee Meeting Minutes - August 18, 2025

• THAT the Community Services Advisory Committee Meeting Minutes of August 18, 2025, be received for information.

7.2

Ontario Community Infrastructure Fund 2026

• THAT Report CPS-50-2025 re: Ontario Community Infrastructure Fund 2026 be received for information.

7.3

Reserve and Reserve Fund Policy

• THAT Council approve amending the Reserve and Reserve Fund Policy to include an additional reserve fund named Housing Accelerator Reserve Fund;

  AND THAT Council approve amending the Reserve and Reserve Fund Policy to include an additional reserve fund named Growth Reserve Fund;

  AND THAT Council approve the transfer from the Buildings and Facilities Reserve Fund of $2,939,677, the Fire Vehicles and Equipment Reserve Fund of $68,365, the Roads Capital Reserve Fund of $2,461,125, and the General Vehicles and Equipment Reserve Fund of $1,367,292 to establish the Growth Reserve Fund;

  AND THAT Council approve amending the Reserve and Reserve Fund Policy to include an additional reserve fund named Efficiencies and Improvements Reserve Fund;

  AND THAT council approve the transfer from the Buildings and Facilities Reserve Fund of $250,000, the Roads Capital Reserve Fund of $250,000 to establish the Efficiencies and Improvements Reserve Fund;

  AND THAT Council approve amending the Reserve and Reserve Fund Policy to include administrative clean up items addressed in this Report;

  AND THAT Council approve closing the Ilderton Lions Park Reserve Fund;

  AND THAT Council approve closing the Municipal Office Build Reserve Fund;

  AND THAT Council approve closing the Computer Replacement Reserve Fund, and transfer the balance of $60,026.93 to the Modernization Reserve Fund;

  AND FURTHER THAT Council approves By-Law 2025-076 the Reserve and Reserve Fund Policy.

7.4

Corporate Credit Card Policy

• THAT Report CPS-51-2025 re: Corporate Credit Card be received;

  AND THAT Council endorse the updated policy attached as Appendix A1.

7.5

Capital Financing and Debt Management Policy

• THAT Report CPS-52-2025 re: Capital Financing and Debt Management Policy be received;

  AND THAT Council endorse the updated Capital Financing and Debt Management Policy attached as Appendix A1.

7.6

Pattyn Municipal Drain Construction Tender Award

• THAT Report PWE 51-2025 re: Pattyn Municipal Drain Construction Tender Award be received for information; 

  AND THAT Council award the construction of the Pattyn Municipal Drain to McNally Excavating in the amount of $376,000.00 + HST.

  AND FURTHER THAT the Mayor and Clerk be authorized to execute any necessary agreements with McNally Excavating

8.

STAFF REPORTS

8.1

2025 Asset Management Plan

Aubrey Guevarra-Jongsma - Asset Management Coordinator, will be in attendance to provide an overview of the Staff Report.

• THAT Report PWE 48-2025 re: 2025 Asset Management Plan be received;

  AND THAT the 2025 Asset Management Plan attached to this report be approved;

  AND FURTHER THAT staff be directed to publish the 2025 Municipal Asset Management Plan on the municipal website.

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

There are no Correspondence items to note for the October 1, 2025 council meeting.

11.

COUNTY COUNCIL UPDATE

Deputy Mayor Brennan to provide an update from the September 23, 2025 meeting of Middlesex County Council.

12.

OTHER BUSINESS

13.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Development Matter - Ward 4)

13.1

CALL TO ORDER

13.2

DISCLOSURE OF PECUNIARY INTEREST

13.3

CONSIDERATION OF MINUTES

13.3.1

Minutes of the September 17, 2025 Closed Session

13.4

CLOSED SESSION ITEMS

13.4.1

Legal Matter (Development Matter - Ward 4)

13.5

ADJOURNMENT

14.

RISE AND REPORT FROM CLOSED SESSION

15.

CONSIDERATION OF BY-LAWS

• THAT By-laws 2025-074 through to By-law 2025-079 be adopted as printed.

15.1

2025-074

Being a by-law to amend the Middlesex Centre Comprehensive Zoning By-Law 2005-005 with respect to Concession 6 S Pt Lot 28 (Geographic Township of London), Roll number: 393903406002700. 

15.2

2025-075

Being a By-Law to adopt Amendment No. 64 to the Official Plan of Middlesex Centre

15.3

2025-076

Being a by-law of the Corporation of the Municipality of Middlesex Centre to establish a Reserve and Reserve Fund Policy. 

15.4

2025-077

Being a by-law to repeal Zoning By-law Amendment 2023-079 (ZBA-04-2023) with respect to the entire Municipality of Middlesex Centre.

15.5

2025-078

First and second reading only.

Being a by-law to provide for the construction of a drainage works to be known as the Ilderton Municipal Drain No. 2

15.6

2025-079

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on October 1, 2025.

16.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the October 1, 2025 Council meeting at ___ p.m.