Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, May 03, 2023 at 9:30 A.m. - 12:30 P.m.

Hybrid Council Meeting (Virtual and In-Person)

10227 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

COUNCIL PRESENT:

• Mayor DeViet
• Deputy Mayor Brennan
• Councillor Heffernan
• Councillor Shipley
• Councillor Aerts
• Councillor Cates
• Councillor Berze

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer
• Arnie Marsman - Director of Building Services / Chief Building Official
• Scott Mairs - Director of Community Services
• James Hutson - Municipal Clerk
• Megan Kamermans - Deputy Clerk
• Andrew Giesen - Manager of Transportation

---

1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 9:30 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting being held electronically.

Members of the public may also attend the meeting in-person at the Coldstream Community Centre, located at 10227 Ilderton Road, Ilderton, N0M 2A0

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

There are no additions to the May 3, 2023 Council meeting agenda.

4.

DISCLOSURE OF PECUNIARY INTEREST

4.1

Disclosure of Pecuniary Interest - Councillor Aerts - Item 7.8 McQueen-Kennings Drain Petition for Drainage

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Accessibility Roles and Responsibilities / Joint Annual Accessibility Status Report 2022

Due to technical issues, Sarah Savoir, Accessibility Coordinator, with the County of Middlesex was unable to provide an overview of the Joint Annual Accessibility Status Report for 2022 as well as a presentation regarding accessibility roles and responsibilities. This presentation will be rescheduled for a future meeting. 

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the April 19, 2023 Council Meeting

• Resolution # 2023-121
  Moved by: Councillor Shipley
  Seconded by: Councillor Aerts

  THAT the minutes of the Middlesex Centre Council meeting held on April 19, 2023 be adopted as printed.

  CARRIED

7.

CONSENT AGENDA

• Resolution # 2023-122
  Moved by: Councillor Berze
  Seconded by: Councillor Cates

  THAT Items 7.1 through 7.9 listed under the heading of Consent Agenda for May 3, 2023 be adopted as recommended.

  CARRIED

7.1

First Quarter 2023 Building Activity Summary

• THAT Report BLD-02-2023 re: First Quarter 2023 Building Activity Summary be received for information.

7.2

Less Red Tape, Stronger Economy Act, 2023

• THAT Report CAO-12-2023 re: Less Red Tape, Stronger Economy Act, 2023 be received for information.

7.3

Grant Partnership for Wastewater Testing Project

• THAT Report CAO-13-2023 re: Grant Partnership for Wastewater Testing Project be received for information.

7.4

AMO Webinar on Energy Policy

• THAT Report CAO-14-2023 re: AMO Webinar on Energy Policy be received for information.

7.5

Rogers – Fibre to Home

• THAT Report CAO-15-2023 re: Rogers Fibre to Home be received for information.

7.6

First Annual National Symposium on Agricultural Mental Health

• THAT Report CAO-16-2023, re: First Annual National Symposium on Agricultural Mental Health be received for information.

7.7

Authorization to Participate - Mutual Aid Plan Bylaw

• THAT Report FS-03-2023 entitled ‘Authorization to Participate - Mutual Aid Plan Bylaw’ be received;

  AND THAT Council authorizes the continued participation of the Municipality of Middlesex Centre Fire Services in the County of Middlesex Mutual Aid Plan.

7.8

McQueen-Kennings Drain Petition for Drainage

• Councillor Aerts declared a conflict on this item. (Councillor Aerts discloses a pecuniary interest in regards to item 7.8 McQueen-Kennings Drain Petition for Drainage as they are a property owner serviced by this drain.)

• THAT the Petition for Drainage submitted proceed;

  AND THAT staff be directed to notify the affected landowners and appropriate agencies of the Council’s decision to proceed with the drainage works;

  AND FURTHER THAT following the notice to the appropriate agencies, Mike DeVos, P.Eng of Spriet Associates be appointed to prepare a Drainage Report for the creation of a brand new branch of the McQueen-Kennings Drain, all in accordance with the Ontario Drainage Act.

7.9

Fellows Drainage Petition

• THAT the Petition for Drainage submitted proceed;

  AND THAT staff be directed to notify the affected landowners and appropriate agencies of the Council’s decision to proceed with the drainage works;

  AND FURTHER THAT following the notice to the appropriate agencies, Mike DeVos, P.Eng of Spriet Associates be appointed to prepare a Drainage Report for the creation of a new Municipal Drain, all in accordance with the Ontario Drainage Act.

8.

STAFF REPORTS

There are no Staff Reports to note for May 3, 2023

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

• Resolution # 2023-125
  Moved by: Councillor Heffernan
  Seconded by: Deputy Mayor Brennan

  THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 10.1 through 10.7 listed on the May 3, 2023 agenda as information.

  CARRIED

10.1

Bluewater Recycling Association - 2022 Annual Report Slides

10.2

Bluewater Recycling Association - April 2023 Notes

10.3

John and Ruby Bylsma - Road Surface Eight Mile Road

• Resolution # 2023-123
  Moved by: Councillor Heffernan
  Seconded by: Deputy Mayor Brennan

  THAT staff be directed to consider increasing maintenance standards on existing gravel roads as part of future budget planning deliberations.  

  CARRIED
• Resolution # 2023-124
  Moved by: Councillor Shipley
  Seconded by: Councillor Aerts

  THAT Council direct staff to review the cost to either pave or tar and chip the gravel road surface along Eight Mile Road and to report back to Council;

  AND THAT staff supply a schedule with respect to further planned tar and chipping of gravel road surfaces within the municipality.

  DEFEATED

10.4

Middlesex Centre Archives- AGM Reports 2022

10.5

Middlesex Centre Archives- April Newsletter

10.6

MLHU Board of Health Meeting Summary - April 20 2023

10.7

Ontario Making it Easier and More Convenient to Visit Provincial Parks _ Ontario Newsroom

11.

CLOSED SESSION

• Resolution # 2023-126
  Moved by: Councillor Cates
  Seconded by: Councillor Shipley

  THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 10:09 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(b)  personal matters about an identifiable individual, including municipal or local board employees (Verbal Staffing Update);

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

Minutes of the March 15, 2023 Closed Session

11.4

CLOSED SESSION ITEMS

11.4.1

Verbal Staffing Update

11.5

ADJOURNMENT

• Resolution # 2023-127
  Moved by: Councillor Heffernan
  Seconded by: Councillor Cates

  THAT Council rise from closed session and return to open session at 10:44 a.m.

12.

COUNTY COUNCIL UPDATE

There is no County Council update to note for May 3, 2023.

13.

OTHER BUSINESS

14.

BY-LAWS

• Resolution # 2023-128
  Moved by: Councillor Shipley
  Seconded by: Councillor Berze

  THAT By-law 2023-012 and By-law 2023-044  through By-law 2023-049 listed on the May 3, 2023 agenda be adopted as printed.

  CARRIED

14.1

2023-012

Being a by-law of the Corporation of the Municipality of Middlesex Centre to provide for a drainage works to be known as the Risdon Municipal Drain Culvert

Third and final reading

14.2

2023-044

Being an amendment to By-law 2022-104 to establish various fees and charges for services provided by the Municipality of Middlesex Centre (Fee By-Law)

14.3

2023-045

Being a by-law to authorize the execution of a Temporary Use Agreement between Kori Paquette “the Owner” and the Municipality of Middlesex Centre as the “Municipality” for lands known municipally as 21176 Vanneck Road

14.4

2023-046

Being a By-law to provide for the participation of the Middlesex Centre Fire Services in the Middlesex County Mutual Aid Plan

14.5

2023-047

Being a by-law to repeal a Temporary Use Agreement between Alan Wood and Marion Wood “the Owners” and the Municipality of Middlesex Centre as the “Municipality” for lands known municipally as 23752 Komoka Road.

14.6

2023-048

Being a by-law to repeal Zoning By-law Amendment 2022-076 with respect to CON 6 N PT LOT 5 (geographic Township of Lobo), Municipality of Middlesex Centre, roll number: 393900003001400

14.7

2023-049

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on May 3, 2023

15.

ADJOURNMENT

• Resolution # 2023-129
  Moved by: Councillor Berze
  Seconded by: Councillor Cates

  THAT the Council for the Municipality of Middlesex Centre adjourns the May 3, 2023 Council meeting at 10:46 a.m.

  CARRIED