Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, November 01, 2023 at 9:30 A.m. - 12:30 P.m.

Hybrid Council Meeting (Virtual and In-Person)

13168 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

---

1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting being held electronically.

Members of the public may also attend the meeting in-person at the Ilderton Community Centre, located at 13168 Ilderton Road, Ilderton, N0M 2A0.

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Middlesex Elementary Attendance Area Review (MEAAR) - Thames Valley District School Board

Ben Puzanov and Cassandra Harms on behalf of the Thames Valley District School Board will be in attendance to provide an overview of the Middlesex Elementary Attendance Area Review. 

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the October 18, 2023 Council Minutes

• THAT the minutes of the Middlesex Centre Council meeting held on October 18, 2023 be adopted as printed.

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Consent items 7.1 through 7.7 listed on the November 1, 2023 agenda be adopted as recommended.

7.1

Community Services Advisory Committee Meeting Minutes - September 18th, 2023

• THAT the minutes of the September 18, 2023 Community Services Advisory Committee meeting be adopted as printed.

7.2

Third Quarter 2023 Building Activity Summary

• THAT Report BLD-08-2023 re: Third Quarter 2023 Building Activity Summary be received for information.

7.3

Asset Management Software Program Update

• THAT Report CPS-43-2023, re: Asset Management Software Program Update be received;

  AND THAT Council approves the cancellation of the Dude Solutions Software (Brightly);

  AND FURTHER THAT Council delegate authority to the Director of Public Works and Engineering to execute all related service agreements with a new asset management service provider in 2024 as part of the 2024 budget.

7.4

Property Tax Sale Update

• THAT Report CPS-44-2023, re: Property tax sale update be received for information.

7.5

Capital Budget to Actual Q3 2023

• THAT Report CPS-45-2023, re: Capital Budget to Actual Q3 2023 report be received as information.

7.6

Ontario Municipal Partnership Fund 2024

• THAT Report CPS-50-2023, re: Ontario Municipal Partnership Fund 2024 be received for information.

7.7

Arva Wastewater Amending Agreement

• THAT Report PWE 42-2023, re: Arva Wastewater Amending Agreement be received;

  AND THAT the Mayor and Clerk be authorized to execute the necessary document to enter into the amended Arva wastewater agreement with the City of London as identified in Appendix A to Report PWE 42-2023.

8.

STAFF REPORTS

8.1

Capital 2024 Budget

• THAT Report CPS-46-2023, re: Capital 2024 Budget report and presentation be received for information.

8.2

Human Resources Policy Updates

• THAT the Job Evaluation Management Program Policy HRS.P03.V2, Pay Equity & Job Evaluation Policy HRS.P05.V2, and Salary Administration Policy HRS.P08.V2 be repealed and replaced with the Compensation Administration Policy HRS.P43.V1;

  AND THAT Problem and Conflict Resolution policy HRS.P40.V2 be repealed;

  AND FURTHER THAT Report CPS-47-2023 re: Human Resources Policy Updates be approved.

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

There are no correspondence items to note for the November 1, 2023 Council meeting.

11.

OTHER BUSINESS

12.

BY-LAWS

• THAT By-laws 2023-112 through to By-law 2023-116 be adopted as printed.

12.1

2023-112

Being a By-law of the Corporation of the Municipality of Middlesex Centre to dedicate certain portions of road for public purposes (Block 64, 65 and 66 on Plan 33M-836)

12.2

2023-113

Being a By-law of the Corporation of the Municipality of Middlesex Centre to dedicate certain portions of road for public purposes (Block 22 on Plan 33M-763)

12.3

2023-114

Being a By-law of the Corporation of the Municipality of Middlesex Centre to dedicate certain portions of road for public purposes (Block 64 on Plan 33M-705)

12.4

2023-115

Being a by-law of the Corporation of the Municipality of Middlesex Centre to approve an Amended Site Plan Control and Development Agreement between the Municipality, Oriole Park Resort Inc., and Oriole Park Komoka Ltd.

12.5

2023-116

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on November 1, 2023 

13.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the November 1, 2023 Council meeting at ___ p.m.