Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, October 01, 2025 at 9:30 A.m. - 11:30 A.m.

Municipal Office - Council Chamber / Virtual

10277 Ilderton Road, Coldstream, Ontario / Virtual

COUNCIL PRESENT:

• Mayor Aina DeViet
• Deputy Mayor John Brennan
• Councillor Hugh Aerts
• Councillor Frank Berze
• Councillor Sue Cates
• Councillor Jean Coles
• Councillor Wayne Shipley

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer
• Brianna Hammer-Keidel - Municipal Clerk
• Megan Kamermans - Deputy Clerk
• Rob Cascaden - Director of Public Works and Engineering
• Tiffany Farrell - Director of Corporate Services
• Colin Toth - Director of Emergency Services / Fire Chief
• Sophie Baysarowich - Communications & Legislative Services Assistant
• Aubrey Jongsma - Asset Management Coordinator
• Stephanie Bergman - Manager of Planning
• Wayne Ysebaert - Deputy Chief Building Official

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1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 9:31 a.m. Members of the public are invited to participate in this meeting of Council by attending the meeting in-person at the Council Chamber at the Middlesex Centre Municipal Office located at 10227 Ilderton Road (Coldstream).

Members of the public may also access the meeting which will be live-streamed on the Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public wishing to appear as a delegation can register for the meeting by visiting middlesexcentre.ca/participating-council-meetings or by contacting the Municipal Clerk at [phone] by 4:30 p.m. on the Monday of the week of the scheduled meeting. All requests to delegate are subject to the provisions of the Middlesex Centre Procedure By-law.

Members of the public can choose to delegate in-person or by electronic participation. Accessible formats and communication supports are available upon request.

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

There are no additions to the agenda to note for the October 1, 2025 council meeting.

4.

DISCLOSURE OF PECUNIARY INTEREST

There are no Disclosures of Pecuniary Interest to note for the October 1, 2025 council meeting. 

5.

DELEGATIONS AND PRESENTATIONS

5.1

Ilderton Municipal Drain No 2 Consideration of Engineer's Report

Brendan Shapton of GEI Consultants is in attendance to present the report.

Mr. Stanton, a member of the public, is in attendance to comment on the report.

James McDonald, a member of the public, is in attendance to comment on the report.

Henry Courticus, a member of the public, is in attendance to comment on the report.

Gloria Dawson, a member of the public, is in attendance to comment on the report.

• Resolution # 2025-227
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Shipley

  THAT the Council for the Municipality of Middlesex Centre receives the Ilderton Municipal Drain No 2 Engineer's Report from GEI Consultants Canada Ltd. dated February 7, 2025;

  AND THAT the report be referred back to GEI Consultants Canada Ltd.

  CARRIED

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the September 17, 2025 Council Meeting

• Resolution # 2025-228
  Moved by: Councillor Coles
  Seconded by: Councillor Cates

  THAT the minutes of the Middlesex Centre Council meeting held on September 17, 2025 be adopted as printed.

  CARRIED

7.

CONSENT AGENDA

• Resolution # 2025-229
  Moved by: Councillor Cates
  Seconded by: Councillor Berze

  THAT Items 7.1 through 7.6 listed under the heading of Consent Agenda for October 1, 2025 be adopted as recommended.

  CARRIED

7.1

Community Services Advisory Committee Meeting Minutes - August 18, 2025

• THAT the Community Services Advisory Committee Meeting Minutes of August 18, 2025, be received for information.

7.2

Ontario Community Infrastructure Fund 2026

• THAT Report CPS-50-2025 re: Ontario Community Infrastructure Fund 2026 be received for information.

7.3

Reserve and Reserve Fund Policy

• THAT Council approve amending the Reserve and Reserve Fund Policy to include an additional reserve fund; Housing Accelerator Reserve Fund;

  AND THAT Council approve amending the Reserve and Reserve Fund Policy to include an additional reserve fund; Growth Reserve Fund;

  AND THAT council approve the transfer from the Buildings and Facilities Reserve Fund of $4,170,240, the Fire Vehicles and Equipment Reserve Fund of $68,365, the Roads Capital Reserve Fund of $2,495,307, and the General Vehicles and Equipment Reserve Fund of $102,547 to establish the Growth Reserve Fund;

  AND THAT Council approve amending the Reserve and Reserve Fund Policy to include an additional reserve fund; Efficiencies and Improvements Reserve Fund;

  AND THAT council approve the transfer from the Buildings and Facilities Reserve Fund of $250,000, the Roads Capital Reserve Fund of $250,000 to establish the Efficiencies and Improvements Reserve Fund;

  AND THAT Council approve amending the Reserve and Reserve Fund Policy to include administrative clean up items addressed in this report;

  AND THAT Council approve closing the Ilderton Lions Park Reserve Fund;

  AND THAT Council approve closing the Municipal Office Build Reserve Fund;

  AND THAT Council approve closing the Computer Replacement Reserve Fund, and transfer the balance of $60,026.93 to the Modernization Reserve Fund;

  AND THAT Council approves By-Law 2025-076 the Reserve and Reserve Fund Policy

7.4

Corporate Credit Card Policy

• THAT Report CPS-51-2025 re: Corporate Credit Card be received;

  AND THAT Council endorse the updated policy attached as Appendix A1.

7.5

Capital Financing and Debt Management Policy

• THAT Report CPS-52-2025 re: Capital Financing and Debt Management Policy be received;

  AND THAT Council endorse the updated Capital Financing and Debt Management Policy attached as Appendix A1.

7.6

Pattyn Municipal Drain Construction Tender Award

• THAT Report PWE 51-2025 re: Pattyn Municipal Drain Construction Tender Award be received for information; 

  AND THAT Council award the construction of the Pattyn Municipal Drain to McNally Excavating in the amount of $376,000.00 + HST.

  AND FURTHER THAT the Mayor and Clerk be authorized to execute any necessary agreements with McNally Excavating

8.

STAFF REPORTS

8.1

2025 Asset Management Plan

Aubrey Guevarra-Jongsma - Asset Management Coordinator, is in attendance to provide an overview of the Staff Report.

• Resolution # 2025-230
  Moved by: Councillor Shipley
  Seconded by: Councillor Coles

  THAT Report PWE 48-2025 re: 2025 Asset Management Plan be received;

  AND THAT the 2025 Asset Management Plan attached to this report be approved;

  AND FURTHER THAT staff be directed to publish the 2025 Municipal Asset Management Plan on the municipal website.

  CARRIED

9.

NOTICE OF MOTION

There are no Notices of Motion to note for the October 1, 2025 council meeting.

10.

CORRESPONDENCE

There are no Correspondence items to note for the October 1, 2025 council meeting.

11.

COUNTY COUNCIL UPDATE

Deputy Mayor Brennan provides an update from the September 23, 2025 meeting of Middlesex County Council.

12.

OTHER BUSINESS

There is no Other Business to note for the October 1, 2025 council meeting.

13.

CLOSED SESSION

The closed session item is deferred to a future meeting.

14.

CONSIDERATION OF BY-LAWS

• Resolution # 2025-231
  Moved by: Councillor Cates
  Seconded by: Councillor Berze

  THAT By-laws 2025-074 through to By-law 2025-077 and 2025-079 be adopted as printed.

  CARRIED

14.1

2025-074

Being a by-law to amend the Middlesex Centre Comprehensive Zoning By-Law 2005-005 with respect to Concession 6 S Pt Lot 28 (Geographic Township of London), Roll number: 393903406002700. 

14.2

2025-075

Being a By-Law to adopt Amendment No. 64 to the Official Plan of Middlesex Centre

14.3

2025-076

Being a by-law of the Corporation of the Municipality of Middlesex Centre to establish a Reserve and Reserve Fund Policy.

14.4

2025-077

Being a by-law to repeal Zoning By-law Amendment 2023-079 (ZBA-04-2023) with respect to the entire Municipality of Middlesex Centre.

14.5

2025-078

By-law 2025-078 is deferred to a future meeting.

14.6

2025-079

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on October 1, 2025.

15.

ADJOURNMENT

• Resolution # 2025-232
  Moved by: Councillor Shipley
  Seconded by: Councillor Coles

  THAT the Council for the Municipality of Middlesex Centre adjourns the October 1, 2025 Council meeting at 10:34 p.m.

  CARRIED