Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, February 02, 2022 at 9:30 A.m. - 12:30 P.m.

Electronic Council Meeting

COUNCIL PRESENT:

• Mayor DeViet
• Deputy Mayor Brennan
• Councillor Heffernan
• Councillor Shipley
• Councillor Aerts
• Councillor Scott
• Councillor Cates

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer
• Arnie Marsman - Director of Building Services / Chief Building Official
• Colin Toth - Director of Emergency Services / Fire Chief
• Scott Mairs - Director of Community Services
• Tiffany Farrell - Director of Corporate Services
• James Hutson - Municipal Clerk
• Heather Kepran - Communications Specialist
• Megan Kamermans - Corporate Records and Planning Services
• Andrew Giesen - Transportation Manager

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1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 9:30 a.m.

In response to COVID-19 we continue to hold Council meetings electronically.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel.

2.

ADDITIONS TO THE AGENDA

There are no additions to the February 2, 2022 Council Agenda.

3.

DISCLOSURE OF PECUNIARY INTEREST

There are no disclosures of pecuniary interest to note for the February 2, 2022 Council Agenda items.

4.

DELEGATIONS, PRESENTATIONS AND PETITIONS

4.1

Presentation from Dr. Chris Chant and Team - Sports Medicine

Dr. Chris Chant is in attendance to provide a presentation regarding a concept for a potential multi-purpose sports facility to be established in Middlesex Centre. A copy of the PowerPoint presentation is on file in the Clerk's Office.

5.

ADOPTION OF THE MINUTES

5.1

Minutes of the January 26, 2022 Council Meeting

• Resolution # 2022-029
  Moved by: Councillor Scott
  Seconded by: Councillor Shipley

  THAT the minutes of the Council meeting held on January 26, 2022 be adopted as printed.

  CARRIED

6.

CONSENT AGENDA

• Resolution # 2022-030
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT items 6.1 through 6.6 listed under the heading of Consent Agenda for February 2, 2022 be adopted as recommended. 

  CARRIED

6.1

Ontario Connects – Bringing High-Speed Internet to Every Community

• Resolution # 2022-030
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT Report CAO-4-2022, re: Ontario Connects – Bringing High-Speed Internet to Every Community be received for information.

  CARRIED

6.2

Municipal Modernization Funding Program Intake 3 – Announcements

• Resolution # 2022-030
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT Report CAO-6-2022, re: Municipal Modernization Funding Program Intake 3 – Announcements be received for information.

  CARRIED

6.3

Delaware Hydro Reserve Fund Report

• Resolution # 2022-030
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT Report CPS-06-2022 regarding the Delaware Hydro Reserve Fund be received for information.

  CARRIED

6.4

Water Wastewater New Vehicle Purchase

• Resolution # 2022-030
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT Report PWE-06-2022, re: Water Wastewater New Vehicle Purchase be received;

  AND THAT the purchase one new Ford F-150 be awarded to McDonnell Motors Ltd in the amount of $55,681.91 (excluding HST);

  AND FURTHER THAT the Mayor and Clerk be authorized to execute the necessary documents.

  CARRIED

6.5

Year End and Fourth Quarter 2021 Building Activity Summary

• Resolution # 2022-030
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT Report BLD-01-2022, re: Year End and Fourth Quarter 2021 Building Activity Summary be received for information.

  CARRIED

6.6

Replacement Stacker Purchase

• Resolution # 2022-030
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT Report PWE-07-2022, re: Replacement Stacker Purchase be received;

  AND THAT the purchase of one new Stacker be awarded to Ault for a new McCloskey Stacker in the amount of $151,100.00 (excluding HST);

  AND FURTHER THAT the Mayor and Clerk be authorized to execute the necessary documents.

  CARRIED

7.

STAFF REPORTS

7.1

Amendment to Leaves of Absence Vacation Policy – Carry-Over

• Resolution # 2022-031
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Shipley

  THAT Report CAO-5-2022, re: Amendment to Leaves of Absence Vacation Policy – Carry-Over be received;

  AND THAT the Leaves of Absence Vacation Policy appended to Report CAO-5-2022 be approved.

  CARRIED

7.2

Council Grants and Delaware Hydro Reserve Fund Grants 2022

• Resolution # 2022-032
  Moved by: Councillor Heffernan
  Seconded by: Councillor Scott

  THAT the request from the Ilderton Gardeners be approved in the amount of $285 in accordance with the Council Grants Policy;

  AND THAT the request from the Komoka Railway Museum be approved in the amount of $5,000 in accordance with the Council Grants Policy;

  AND THAT the request from the Optimist Club of Bryanston-Birr approved in the amount of $1,500 in accordance with the Council Grants Policy;

  AND THAT the request from the Optimist Club of Ilderton be approved in the amount of $500 in accordance with the Council Grants Policy;

  AND THAT the request from the Middlesex Centre Archives be approved in the amount of $5,000 in accordance with the Council Grants Policy;

  AND THAT the request from the Delaware Lioness be approved in the amount of $1,750 in accordance with the Delaware Hydro Reserve Fund Policy;

  AND FURTHER THAT that staff be directed to prepare correspondence and issue payment to the above noted organizations.

  CARRIED

8.

NOTICE OF MOTION

There are no notices of motion for February 2, 2022.

9.

CORRESPONDENCE

• Resolution # 2022-033
  Moved by: Councillor Heffernan
  Seconded by: Councillor Scott

  THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 9.1 and 9.2 as information.

  CARRIED

9.1

Ministry of the Environment Conservation and Parks - Proposals under the Conservation Authorities Act

9.2

Office of the Solicitor General - January 21, 2022 Correspondence

10.

COUNTY COUNCIL UPDATE

There is no County Council update for February 2, 2022. The next Middlesex County Council meeting is scheduled for February 8, 2022

11.

CLOSED SESSION

• Resolution # 2022-034
  Moved by: Councillor Shipley
  Seconded by: Councillor Cates

  THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 10:12 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(a)  the security of the property of the municipality or local board;

  Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  Section 239 (2)(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  CARRIED

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

Minutes of the January 12, 2022 Closed Session

11.4

CLOSED SESSION ITEMS

11.4.1

Development Litigation Matter

11.4.2

IT Security Matter

11.5

ADJOURNMENT

Council rose from closed session at 10:22 a.m.

12.

OTHER BUSINESS

There are no matters of other business to note for February 2, 2022.

13.

BY-LAWS

• Resolution # 2022-037
  Moved by: Councillor Cates
  Seconded by: Councillor Aerts

  THAT By-law 2021-108 and By-law 2022-016 be adopted as printed.

  CARRIED

13.1

2021-108

Being a by-law of the Corporation of the Municipality of Middlesex Centre to provide for a drainage works to be known as the Bear Creek Municipal Drain Branch 6, 12 and 13 Municipal Drain

(Final Reading)

13.2

2022-016

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on February 2, 2022

14.

ADJOURNMENT

• Resolution # 2022-038
  Moved by: Councillor Shipley
  Seconded by: Councillor Cates

  THAT the Council for the Municipality of Middlesex Centre adjourns the February 2, 2022 Council meeting at 10:24 a.m.

  CARRIED