Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, February 02, 2022 at 9:30 A.m. - 12:30 P.m.

Electronic Council Meeting

---

1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m.

In response to COVID-19 we continue to hold Council meetings electronically.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel.

2.

ADDITIONS TO THE AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

4.

DELEGATIONS, PRESENTATIONS AND PETITIONS

4.1

Presentation from Dr. Chris Chant and Team - Sports Medicine

5.

ADOPTION OF THE MINUTES

5.1

Minutes of the January 26, 2022 Council Meeting

• THAT the minutes of the Council meeting held on January 26, 2022 be adopted as printed.

6.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT items 7.1 through 7.4 listed under the heading of Consent Agenda for February 2, 2022 be adopted as recommended. 

6.1

Ontario Connects – Bringing High-Speed Internet to Every Community

• THAT Report CAO-4-2022, re: Ontario Connects – Bringing High-Speed Internet to Every Community be received for information.

6.2

Municipal Modernization Funding Program Intake 3 – Announcements

• THAT Report CAO-6-2022, re: Municipal Modernization Funding Program Intake 3 – Announcements be received for information.

6.3

Delaware Hydro Reserve Fund Report

• THAT Report CPS-06-2022 regarding the Delaware Hydro Reserve Fund be received for information.

6.4

Water Wastewater New Vehicle Purchase

• THAT Report PWE-06-2022, re: Water Wastewater New Vehicle Purchase be received;

  AND THAT the purchase one new Ford F-150 be awarded to McDonnell Motors Ltd in the amount of $55,681.91 (excluding HST);

  AND FURTHER THAT the Mayor and Clerk be authorized to execute the necessary documents.

6.5

Year End and Fourth Quarter 2021 Building Activity Summary

• THAT Report BLD-01-2022, re: Year End and Fourth Quarter 2021 Building Activity Summary be received for information.

6.6

Replacement Stacker Purchase

• THAT Report PWE-07-2022, re: Replacement Stacker Purchase be received;

  AND THAT the purchase of one new Stacker be awarded to Ault for a new McCloskey Stacker in the amount of $151,100.00 (excluding HST);

  AND FURTHER THAT the Mayor and Clerk be authorized to execute the necessary documents.

7.

STAFF REPORTS

7.1

Amendment to Leaves of Absence Vacation Policy – Carry-Over

• THAT Report CAO-5-2022, re: Amendment to Leaves of Absence Vacation Policy – Carry-Over be received;

  AND THAT the Leaves of Absence Vacation Policy appended to Report CAO-5-2022 be approved.

7.2

Council Grants and Delaware Hydro Reserve Fund Grants 2022

• THAT the request from the Ilderton Gardeners be approved in the amount of $285 in accordance with the Council Grants Policy;

  AND THAT the request from the Komoka Railway Museum be approved in the amount of $5,000 in accordance with the Council Grants Policy;

  AND THAT the request from the Optimist Club of Bryanston-Birr approved in the amount of $1,500 in accordance with the Council Grants Policy;

  AND THAT the request from the Optimist Club of Ilderton be approved in the amount of $500 in accordance with the Council Grants Policy;

  AND THAT the request from the Middlesex Centre Archives be approved in the amount of $5,000 in accordance with the Council Grants Policy;

  AND THAT the request from the Delaware Lioness be approved in the amount of $1,750 in accordance with the Delaware Hydro Reserve Fund Policy;

  AND FURTHER THAT that staff be directed to prepare correspondence and issue payment to the above noted organizations.

8.

NOTICE OF MOTION

9.

CORRESPONDENCE

• THAT the Council for the Municipality of Middlesex Centre receives the Correspondence item [item numbers] as information.

9.1

Ministry of the Environment Conservation and Parks - Proposals under the Conservation Authorities Act

9.2

Office of the Solicitor General - January 21, 2022 Correspondence

10.

COUNTY COUNCIL UPDATE

• Deputy Mayor Brennan gave an update on the County Council meeting held on [DATE].  For further information on this agenda please visit the County of Middlesex website:  https://www.middlesex.ca/local-government/meeting-dates-and-agendas

11.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(a)  the security of the property of the municipality or local board;

  Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  Section 239 (2)(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

Minutes of the January 12, 2022 Closed Session

11.4

CLOSED SESSION ITEMS

11.4.1

Development Litigation Matter

11.4.2

IT Security Matter

11.5

ADJOURNMENT

12.

OTHER BUSINESS

13.

BY-LAWS

• THAT By-law 2021-108 and By-law 2022-016 be adopted as printed.

13.1

2021-108

Being a by-law of the Corporation of the Municipality of Middlesex Centre to provide for a drainage works to be known as the Bear Creek Municipal Drain Branch 6, 12 and 13 Municipal Drain

(Final Reading)

13.2

2022-016

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on February 2, 2022

14.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the February 2, 2022 Council meeting at ___ p.m.