Middlesex Centre Council Agenda
Regular Meeting of Council

05-2021

Wednesday, March 10, 2021 at 9:30 A.m. - 12:30 P.m.

Electronic Emergency Council Meeting

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m.

In response to COVID-19 we continue to hold Council meetings electronically. Members of the public are invited to participate by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel.

2.

OATH OF OFFICE - OFFICE OF THE WARD 4 COUNCILLOR

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Presentation from GM Blue Plan regarding Komoka Drainage Works Union Ave Branch 

5.2

Presentation from Patti Kemp regarding Climate Change

5.3

Bear Creek Drain Branch 4 Consideration of Engineer's Report

• THAT the Council for the Municipality of Middlesex Centre receives the Bear Creek Drain - Branch 4 Report from Mike DeVos of Spriet Associates dated October 29, 2020 and authorizes that the project proceed;

  AND THAT the Court of Revision will meet on April 14, 2021;

  AND FURTHER THAT Councillor Aerts, Councillor Heffernan, and Mayor DeViet be appointed to sit as the members of the Court of Revision with Mayor DeViet being the Chair.

5.4

Rieg Municipal Drain Consideration of Engineer's Report

• THAT the Council for the Municipality of Middlesex Centre receives the Rieg Drain - Branch A Report from Mike DeVos of Spriet Associates dated October 22, 2020 and authorizes that the project proceed;

  AND THAT the Court of Revision will meet on April 14, 2021;

  AND FURTHER THAT Councillor Aerts, Councillor Heffernan, and Mayor DeViet be appointed to sit as the members of the Court of Revision with Mayor DeViet being the Chair.

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the February 17, 2021 Council Meeting

• THAT the minutes of the Middlesex Centre Council meeting held on February 17, 2021 be adopted as printed.

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further discussion.

• THAT Items 7.1 through to 7.7 listed under the heading of Consent Agenda for March 10, 2021 be adopted as recommended.

7.1

2020 Building Division – Year End Summary

• THAT the 2020 Building Division –Year End Summary Report BLD-02-2021 be received for information.

7.2

2020 By-law Enforcement Year End Summary

• THAT the 2020 By-law Enforcement Year End Summary Report BLD-03-2021 be received for information.

7.3

Summary of Middlesex County Annual Accessibility Report for 2020

• THAT Report CLK-06-2021 re: Summary of Middlesex County Annual Accessibility Report for 2020 be received for information.

7.4

Budget to Actual February 2021

• THAT the Budget to Actual Report CPS-09-2021 for February 2021 be received for information.

7.5

Annual Repayment Limit 2021

• THAT the annual repayment limit 2021 Report CPS-09-2021 be received for informaiton.

7.6

Council Remuneration Report 2020

• THAT the Report CPS-10-2021 regarding 2020 Council remuneration be received for information.

7.7

Central Garage Tower Agreement

• THAT Report PWE 07-2021, re: Central Garage Tower Agreement be received;

  AND THAT Council approve the Central Garage Tower Agreement with the County of Middlesex;

  AND FURTHER THAT Staff be directed to prepare a by-law to authorize approval of agreements appended to Report PWE 07-2021.

8.

STAFF REPORTS

8.1

Municipal Modernization Program Review

• THAT Report CAO-04-2021, re: Municipal Modernization Program be received;

  AND THAT the CAO and Treasurer be delegated authority to continue with the implementation of program and system updates that will be funded through the Municipal Modernization Program.

8.2

2021 Tax Policies

• THAT Report CPS-07-2021 regarding 2021 Tax Policies be received for information.

8.3

Procedure for the Review of On-Farm Wedding Venue Liquor Licence Applications

• THAT Report CLK-08-2021 re: Procedure for the Review of On-Farm Wedding Venue Liquor Licence Applications be received;

  AND THAT Council endorse the Procedure for the Review of On-Farm Wedding Venue Liquor Licence Applications attached hereto as Appendix A1;

  AND FURTHER THAT Council endorse a fee in the amount of $25.00 per submission for the review of Municipal Information Form requests and to provide the related agency correspondence.

8.4

Request for Surplus Lands Resolution for a Municipally Owned Property

• THAT Report CLK-07-2021 re: Request for Surplus Lands Resolution for a Municipally Owned Property be received;

  AND THAT Council directs staff to proceed with the sale of property identified as Concession 3 Pt Lot 7 RP 33R7333 Part 2 located in the Municipality of Middlesex Centre which is deemed surplus to municipal needs;

  AND FURTHER THAT staff be directed to proceed with disposal of the subject lands in accordance with By-law 2012-043 by providing notice to all the abutting land owners and proceed to execute the sale of property subject to the satisfaction of the municipal solicitor.

8.5

Community Services Youth Advisory Committee

• THAT the creation of a Youth Advisory Committee of Council be approved;

  AND THAT the Terms of Reference for the committee, as appended to Report CMS-03-2021 be approved;

  AND THAT Council select a council representative to sit on the committee;

  AND FURTHER THAT staff be directed to move forward with seeking nominations from local youth to fill vacant seats.

8.6

Building Inspection Service Agreements with the Municipalities of North Middlesex, Adelaide Metcalfe and Southwest Middlesex

• THAT Report BLD-01-2021 regarding Building Inspection Service agreements with the Municipalities of Adelaide Metcalfe, North Middlesex and Southwest Middlesex be received;

  AND THAT Council approve the service agreements for the provision of building inspection services with the Municipalities of Adelaide Metcalfe, North Middlesex and Southwest Middlesex;

  AND FURTHER THAT Staff be directed to prepare by-laws to authorize approval of agreements appended to Report BLD-01-2021.

9.

CORRESPONDENCE

• THAT the Correspondence Items listed on the February 3, 2021 Council Agenda be received for information.

9.1

Ark Aid Street Mission and the WISH Coalition - Middlesex Centre Thank-you

9.2

Middlesex Centre Archives - Resilient Communities Fund Media Release

9.3

OMAFRA - Home-Based Food Businesses

9.4

Notice of Study Commencement - Highway 402 Longwoods Road to Colonel Talbot Road

9.5

Kettle Creek Conservation Authority - 2020 Annual Report and Financial Statements

9.6

AMCTO - An Open Letter to Ontario Municipal Councils

10.

COUNTY COUNCIL UPDATE

11.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

February 17, 2021 Closed Minutes

11.4

CLOSED SESSION ITEMS

11.4.1

Grant Submission Update

11.5

ADJOURNMENT

12.

OTHER BUSINESS

13.

BY-LAWS

• THAT By-law 2021-018 through to By-law 2021-022 be adopted as printed.

13.1

2021-018 Being a by-law to approve and ratify an Agreement for associated radio equipment located adjacent to the tower in the Middlesex County Central Garage, located at Lot 32, Concession Ill, Middlesex Centre

13.2

2021-019 Being a by-law to approve and ratify a Section 158 Agreement between Kilworth Heights West and the Municipality of Middlesex Centre

13.3

2021-020 Being a by-law to approve and ratify a Section 158 Agreement between 1960634 Ontario Inc. and the Municipality of Middlesex Centre

13.4

2021-021 Being a by-law approving and ratifying a Severance and Development Agreement between Derek Stephen Sloan and Kelly Ann Sloan and the Municipality of Middlesex Centre

13.5

2021-022 Being a by-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on March 10, 2021

14.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the March 10, 2021 Council meeting at ________.