Middlesex Centre Council Minutes

Regular Meeting of Council

05-2021
-
Electronic Emergency Council Meeting
COUNCIL PRESENT:
  • Mayor DeViet
  • Deputy Mayor Brennan
  • Councillor Heffernan
  • Councillor Shipley
  • Councillor Aerts
  • Councillor Scott
  • Councillor Sue Cates
STAFF PRESENT:
  • Michael Di Lullo - Chief Administrative Officer
  • Arnie Marsman - Director of Building Services / Chief Building Official
  • Colin Toth - Director of Emergency Services / Fire Chief
  • Rob Cascaden - Director of Public Works and Engineering
  • Scott Mairs - Director of Community Services
  • Tiffany Farrell - Director of Corporate Services
  • Heather Kepran, Communications Specialist
  • James Hutson - Municipal Clerk
  • Dan Anderson - Drainage Superintendent
  • Andrew Giesen - Transportation Manager

1.
CALL TO ORDER
 

Mayor DeViet calls the meeting to order at 9:30 a.m.

In response to COVID-19 we continue to hold Council meetings electronically. Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel.

2.
OATH OF OFFICE - OFFICE OF THE WARD 4 COUNCILLOR
 

The Municipal Clerk administers the Oath of Office to Councillor Sue Cates for the Office of the Ward 4 Councillor.

3.
ADDITIONS TO THE AGENDA
 

There are no additions to the March 10, 2021 Council meeting agenda.

4.
DISCLOSURE OF PECUNIARY INTEREST
 

There are no disclosures of pecuniary interest declared by members of Council for the March 10, 2021 Council meeting agenda items.

5.
DELEGATIONS, PRESENTATIONS AND PETITIONS
 

5.1
Presentation from GM Blue Plan regarding Komoka Drainage Works Union Ave Branch 
This item has attachments. 

1.519019 - Komoka Drainage Works Council Update Powerpoint.pdf

Brad Bunke is in attendance on behalf of GM Blue Plan to provide an update regarding the Komoka Drainage Works Union Ave Branch.

5.2
Presentation from Patti Kemp regarding Climate Change
 

Patti Kemp is in attendance to provide a presentation regarding climate change initiatives.

5.3
Bear Creek Drain Branch 4 Consideration of Engineer's Report
This item has attachments. 

1.219129 Bear Creek Drain-Branch 4 2020 report.pdf
2.Bear Creek Drain-Branch 4 2020 DWG.pdf

Mike Devos of Spriet Associates is in attendance to provide an overview of the Engineer's Report for the Bear Creek Drain Branch 4.

  • Resolution #2021-066
    Moved by:Councillor Shipley
    Seconded by:Councillor Heffernan

    THAT the Council for the Municipality of Middlesex Centre receives the Bear Creek Drain - Branch 4 Report from Mike DeVos of Spriet Associates dated October 29, 2020 and authorizes that the project proceed;

    AND THAT the Court of Revision will meet on April 14, 2021;

    AND FURTHER THAT Councillor Aerts, Councillor Heffernan, and Mayor DeViet be appointed to sit as the members of the Court of Revision with Mayor DeViet being the Chair.

    CARRIED

5.4
Rieg Municipal Drain Consideration of Engineer's Report
This item has attachments. 

1.219212 Rieg Drain Branch A 2020 - Report.pdf
2.Rieg Drain - Branch A 2020 - Stamped Dwg.pdf

Mike Devos of Spriet Associates is in attendance to provide an overview of the Engineer's Report for the Rieg Municipal Drain.

  • Resolution #2021-067
    Moved by:Deputy Mayor Brennan
    Seconded by:Councillor Scott

    THAT the Council for the Municipality of Middlesex Centre receives the Rieg Drain - Branch A Report from Mike DeVos of Spriet Associates dated October 22, 2020 and authorizes that the project proceed;

    AND THAT the Court of Revision will meet on April 14, 2021;

    AND FURTHER THAT Councillor Aerts, Councillor Heffernan, and Mayor DeViet be appointed to sit as the members of the Court of Revision with Mayor DeViet being the Chair.

    CARRIED

6.
ADOPTION OF THE MINUTES
 

6.1
Minutes of the February 17, 2021 Council Meeting
This item has attachments. 

1.Post-Meeting Minutes - RMC-P_Feb17_2021 - English.pdf
  • Resolution #2021-068
    Moved by:Councillor Scott
    Seconded by:Councillor Heffernan

    THAT the minutes of the Middlesex Centre Council meeting held on February 17, 2021 be adopted as printed.

    CARRIED

7.
CONSENT AGENDA
 

  • Resolution #2021-069
    Moved by:Councillor Aerts
    Seconded by:Councillor Scott

    THAT Items 7.1 through to 7.7 listed under the heading of Consent Agenda for March 10, 2021 be adopted as recommended.

    CARRIED

7.1
2020 Building Division – Year End Summary
This item has attachments. 

1.BLD-02-2021 Building Report.pdf
  • Resolution #

    THAT the 2020 Building Division –Year End Summary Report BLD-02-2021 be received for information.

7.2
2020 By-law Enforcement Year End Summary
This item has attachments. 

1.BLD-03-2021 2020 By-law Enforcement Summary.pdf
  • Resolution #

    THAT the 2020 By-law Enforcement Year End Summary Report BLD-03-2021 be received for information.

7.3
Summary of Middlesex County Annual Accessibility Report for 2020
This item has attachments. 

1.CLK-06-2021 Summary of Middlesex County Annual Accessibility Report for 2020.pdf
2.2020 Annual Accessibility Report - Middlesex County - February 16, 2021.pdf
  • Resolution #

    THAT Report CLK-06-2021 re: Summary of Middlesex County Annual Accessibility Report for 2020 be received for information.

7.4
Budget to Actual February 2021
This item has attachments. 

1.CPS-08-2021 Budget to Actual February 2021.pdf
2.CPS-08-2021 A1 Budget to Actual February 2021.pdf
  • Resolution #

    THAT the Budget to Actual Report CPS-09-2021 for February 2021 be received for information.

7.5
Annual Repayment Limit 2021
This item has attachments. 

1.CPS-09-2021 Annual Repayment Limit 2021.pdf
2.CPS-09-2021 A1 Annual Repayment Limit 2021-Middlesex Centre M.pdf
3.CPS-09-2021 A2 Annual Repayment Limit Guide.pdf
4.CPS-09-2021 A3 2021 ARL Transmittal Letter.pdf
  • Resolution #

    THAT the annual repayment limit 2021 Report CPS-09-2021 be received for informaiton.

7.6
Council Remuneration Report 2020
This item has attachments. 

1.CPS-10-2021 Council Remuneration Report 2020.pdf
2.CPS-10-2021 A1 Council Remuneration Report 2020.pdf
  • Resolution #

    THAT the Report CPS-10-2021 regarding 2020 Council remuneration be received for information.

7.7
Central Garage Tower Agreement
This item has attachments. 

1.PWE 07-2021 Central Garage Tower Agreement.pdf
2.FINAL County-MSC Central Garage Tower.pdf
  • Resolution #

    THAT Report PWE 07-2021, re: Central Garage Tower Agreement be received;

    AND THAT Council approve the Central Garage Tower Agreement with the County of Middlesex;

    AND FURTHER THAT Staff be directed to prepare a by-law to authorize approval of agreements appended to Report PWE 07-2021.

8.
STAFF REPORTS
 

8.1
Municipal Modernization Program Review
This item has attachments. 

1.CAO-4-2021 Modernization Funding Report.pdf
  • Resolution #2021-070
    Moved by:Councillor Sue Cates
    Seconded by:Councillor Scott

    THAT Report CAO-04-2021, re: Municipal Modernization Program be received;

    AND THAT the CAO and Treasurer be delegated authority to continue with the implementation of program and system updates that will be funded through the Municipal Modernization Program.

    CARRIED

8.2
2021 Tax Policies
This item has attachments. 

1.CPS-07-2021 2021 Tax Policies.pdf
2.CPS-07-2021 A1 ADM Letter to Municipalities - Nov 17 2020.pdf
  • Resolution #2021-071
    Moved by:Councillor Shipley
    Seconded by:Councillor Heffernan

    THAT Report CPS-07-2021 regarding 2021 Tax Policies be received for information.

    CARRIED

8.3
Procedure for the Review of On-Farm Wedding Venue Liquor Licence Applications
This item has attachments. 

1.CLK-08-2021 Procedure for Review of On-Farm Wedding Venue Liquor Licence Applications.pdf
2.On-Farm Wedding Venue Procedure.pdf
  • Resolution #2021-072
    Moved by:Deputy Mayor Brennan
    Seconded by:Councillor Shipley

    THAT Report CLK-08-2021 re: Procedure for the Review of On-Farm Wedding Venue Liquor Licence Applications be received;

    AND THAT Council endorse the Procedure for the Review of On-Farm Wedding Venue Liquor Licence Applications attached hereto as Appendix A1;

    AND FURTHER THAT Council endorse a fee in the amount of $50.00 per submission for the review of Municipal Information Form requests and to provide the related agency correspondence.

    CARRIED

8.4
Request for Surplus Lands Resolution for a Municipally Owned Property
This item has attachments. 

1.CLK-07-2021 Request for Surplus Lands Resolution for a Municipally Owned Property.pdf
2.Aerial Photograph and Site Details - 3939-000-020-34650.pdf
  • Resolution #2021-073
    Moved by:Councillor Scott
    Seconded by:Councillor Aerts

    THAT Report CLK-07-2021 re: Request for Surplus Lands Resolution for a Municipally Owned Property be received;

    AND THAT Council directs staff to proceed with the sale of property identified as Concession 3 Pt Lot 7 RP 33R7333 Part 2 located in the Municipality of Middlesex Centre which is deemed surplus to municipal needs;

    AND FURTHER THAT staff be directed to proceed with disposal of the subject lands in accordance with By-law 2012-043 by providing notice to all the abutting land owners and proceed to execute the sale of property subject to the satisfaction of the municipal solicitor.

    CARRIED

8.5
Community Services Youth Advisory Committee
This item has attachments. 

1.Community Services Youth Advisory Committee.pdf
2.Community Services Youth Advisory Committee Terms of Reference February 19, 2021.pdf
  • Resolution #2021-074
    Moved by:Deputy Mayor Brennan
    Seconded by:Councillor Heffernan

    THAT the creation of a Youth Advisory Committee of Council be approved;

    AND THAT the Terms of Reference for the committee, as appended to Report CMS-03-2021 be approved;

    AND THAT Council select a council representative to sit on the committee;

    AND FURTHER THAT staff be directed to move forward with seeking nominations from local youth to fill vacant seats.

    CARRIED

8.6
Building Inspection Service Agreements with the Municipalities of North Middlesex, Adelaide Metcalfe and Southwest Middlesex
This item has attachments. 

1.BLD-01-2021 Shared Building Services Request from Western Municipalities.pdf
2.Adelaide Metcalfe Building Service Agreement 2021.pdf
3.North Middlesex Building Service Agreement 2021.pdf
4.Southwest Middlesex Building Service Agreement 2021.pdf
  • Resolution #2021-075
    Moved by:Councillor Heffernan
    Seconded by:Councillor Shipley

    THAT Report BLD-01-2021 regarding Building Inspection Service agreements with the Municipalities of Adelaide Metcalfe, North Middlesex and Southwest Middlesex be received;

    AND THAT Council approve the service agreements for the provision of building inspection services with the Municipalities of Adelaide Metcalfe, North Middlesex and Southwest Middlesex;

    AND FURTHER THAT Staff be directed to prepare by-laws to authorize approval of agreements appended to Report BLD-01-2021.

    CARRIED

9.
CORRESPONDENCE
 

  • Resolution #2021-076
    Moved by:Councillor Scott
    Seconded by:Deputy Mayor Brennan

    THAT the Correspondence Items listed on the February 3, 2021 Council Agenda be received for information.

    CARRIED

10.
COUNTY COUNCIL UPDATE
 

Deputy Mayor Brennan provided the following updates from Middlesex County Council held on March 9, 2021:

  • A budget meeting was held to review the 2021 Budget Summary in detail and a presentation was provided by Cindy Howard, General Manager of Finance and Community Services. Deputy Mayor Brennan notes that a 1.7% increase is being considered for the County;
  • It was noted that recovery funding for COVID in 2021 will be approximately 760,000;
  • The following County departments achieved a surplus in 2020: Administration at $97,000.00, Economic Development at $45,000.00 and Transportation at $494,000.00; 
  • The Library is receiving $355,000.00 in funding for modernization purposes;
  • 1.4 million was drawn from the tax stabilization reserves to be applied to the 2021 budget;
  • The total taxation requirement is approximately $45,975,000.00 dollars which equates to a $6.65.00 increase per $100,000.00 of assessment on a property;
  • An update was provided regarding the ongoing activities of the Women’s Caucus of Middlesex County;
  • A Municipal Access Agreement was approved with Telus Communications;
  • Committee of the Whole received the MLPA 2021 Response Time Performance Plan Compliance report;
  • Ministry of Health and Long-Term Care Funding will continue in 2021 for the Community Paramedicine program;
  • A Contract for Food Services Management with Strathmere Lodge was renewed;
  • A Consulting Services Agreement with Oneida Nation of the Thames was approved;
  • The Municipal Modernization Program allocation report was received;
  • Warden Burghardt-Jesson was appointed as the Middlesex Representative to the Western Ontario Health Team for the remainder of the term of Council;
  • An agreement with Middlesex Centre was approved for the continued use of Radio Tower Agreement;
  • A Quotation for Roadside Weedspraying was received.

For minutes of this meeting, please visit https://middlesex.ca/local-government/meeting-dates-and-agendas.

11.
CLOSED SESSION
 

  • Resolution #2021-077
    Moved by:Councillor Heffernan
    Seconded by:Councillor Scott

    THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 11:47 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

    Section 239 (2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    CARRIED

11.1
CALL TO ORDER
 

11.2
DISCLOSURE OF PECUNIARY INTEREST
 

11.3
ADOPTION OF MINUTES
 

11.3.1
February 17, 2021 Closed Minutes
 

11.4
CLOSED SESSION ITEMS
 

11.4.1
Grant Submission Update
 

11.5
ADJOURNMENT
 

Council rose from closed session at 12:10 p.m.

12.
OTHER BUSINESS
 

13.
BY-LAWS
 

  • Resolution #2021-080
    Moved by:Councillor Scott
    Seconded by:Deputy Mayor Brennan

    THAT By-law 2021-018 through to By-law 2021-022 be adopted as printed.

    CARRIED

13.1
2021-018 Being a by-law to approve and ratify an Agreement for associated radio equipment located adjacent to the tower in the Middlesex County Central Garage, located at Lot 32, Concession Ill, Middlesex Centre
This item has attachments. 

1.2021-018 County Radio Equipment.pdf
2.FINAL County-MSC Central Garage Tower(1).pdf

13.2
2021-019 Being a by-law to approve and ratify a Section 158 Agreement between Kilworth Heights West and the Municipality of Middlesex Centre
This item has attachments. 

1.2021-019 Section 158 - Vacant Land Condominium Agreement - Kilworth Heights West.pdf
2.2021-019 A1 - Section 158 - Vacant Land Condominium Agreement - Kilworth Heights West.pdf

13.3
2021-020 Being a by-law to approve and ratify a Section 158 Agreement between 1960634 Ontario Inc. and the Municipality of Middlesex Centre
This item has attachments. 

1.2021-020 Section 158 - Vacant Land Condominium Agreement - 1960634 Ontario Inc.pdf
2.2021-020 A1 - Section 158 - Vacant Land Condominium Agreement - 1960634 Ontario Inc.pdf

13.4
2021-021 Being a by-law approving and ratifying a Severance and Development Agreement between Derek Stephen Sloan and Kelly Ann Sloan and the Municipality of Middlesex Centre
This item has attachments. 

1.2021-021 Severance and Development Agreement - Sloan.pdf
2.2021-021 A1 Severance and Development Agreement - Sloan.pdf

13.5
2021-022 Being a by-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on March 10, 2021
This item has attachments. 

1.2021-022 Confirmatory Mar 10, 2021.pdf

14.
ADJOURNMENT
 

  • Resolution #2021-081
    Moved by:Councillor Aerts
    Seconded by:Councillor Sue Cates

    THAT the Council for the Municipality of Middlesex Centre adjourns the March 10, 2021 Council meeting at 12:41 p.m.

    CARRIED
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