Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, August 06, 2025

1:00 P.m. - 6:00 P.m.

Council Chamber - Municipal Office

10277 Ilderton Rd., Ilderton, ON N0M 2A0

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 1:00 p.m. Members of the public are invited to participate in this meeting of Council by attending the meeting in-person at the Council Chamber at the Middlesex Centre Municipal Office located at 10227 Ilderton Road.

Members of the public may also access the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting electronically.

Members of the public wishing to appear as a delegation can register for the meeting by visiting middlesexcentre.ca/participating-council-meetings or by contacting the Municipal Clerk at [phone] by 4:30 p.m. on the Monday of the week of the scheduled meeting. All requests to delegate are subject to the provisions of the Middlesex Centre Procedure By-law.

Members of the public can choose to delegate in-person or by electronic participation. Accessible formats and communication supports are available upon request.

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

• Agenda Item 5.1 - Presentation of the Middlesex Centre Proficiency Award
• Agenda Item 13.4.1 - Potential Acquisition or Disposition of Property (Ward 4)

• Recommendation:

  THAT the addition of items 5.1 and 13.4.1 to the August 6, 2025 Regular Council Meeting agenda be approved.

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS AND PRESENTATIONS

5.1

Presentation of the Middlesex Centre Proficiency Award

6.

COURT OF REVISION

Members of the Court of Revision are Deputy Mayor Brennan, Councillor Berze, and Councillor Shipley, with Councillor Berze being the Chair.

• Recommendation:

  THAT Council adjourn its regular meeting at _______ p.m. to sit as the Court of Revision for the McQueen-Kennings Drain Branch No. 4 and the Moir Drain.

6.1

McQueen-Kennings Drain Branch No. 4

6.1.1

Call to Order

All appeals are required to be received in writing by the Municipal Clerk 10 days prior to the date of the Court of Revision as per the notice provided.

6.1.2

Order of Appeals

No appeals of schedule received.

6.1.3

Questions from the Members

Members of the Court of Revision may ask questions of the Engineer or staff.

6.1.4

Deliberations of the Court of Revision

If the Court is considering reducing an assessment adding it to a property whose owner is not present, then the Court of Revision will adjourn and notice sent to the absent parties to allow them to appeal the change, then reconvene per s. 53 of the Act.

6.1.5

Decision

All parties to the drain will receive written notice of the Court of Revision decision which will contain additional information on the process to appeal the decision of the Court of Revision to the Ontario Drainage Tribunal.

• Recommendation:

  THAT the Middlesex Centre Court of Revision approves the Schedule of Assessment for the McQueen-Kennings Drain Branch No. 4 provisionally adopted by By-law No. 2025-053 as outlined in the report prepared by Spriet Associates Ltd.;

  AND THAT the corresponding by-law be forwarded to Council for third and final reading.

6.2

Moir Drain

6.2.1

Call to Order

All appeals are required to be received in writing by the Municipal Clerk 10 days prior to the date of the Court of Revision as per the notice provided.

6.2.2

Order of Appeals

No appeals of schedule received.

6.2.3

Questions from the Members

Members of the Court of Revision may ask questions of the Engineer or staff.

6.2.4

Deliberations of the Court of Revision

If the Court is considering reducing an assessment adding it to a property whose owner is not present, then the Court of Revision will adjourn and notice sent to the absent parties to allow them to appeal the change, then reconvene per s. 53 of the Act.

6.2.5

Decision

All parties to the drain will receive written notice of the Court of Revision decision which will contain additional information on the process to appeal the decision of the Court of Revision to the Ontario Drainage Tribunal.

• Recommendation:

  THAT the Middlesex Centre Court of Revision approves the Schedule of Assessment for the Moir Drain provisionally adopted by By-law No. 2025-054 as outlined in the report prepared by Spriet Associates Ltd.;

  AND THAT the corresponding by-law be forwarded to Council for third and final reading.

6.3

Adjournment

• Recommendation:

  THAT the Court of Revision for the McQueen-Kennings Drain Branch No. 4 and the Moir Drain adjourn at _______ p.m.

7.

ADOPTION OF THE MINUTES

7.1

Minutes of the July 14, 2025 Striking Committee Meeting

• Recommendation:

  THAT the minutes of the July 14, 2025 meeting of Striking Committee be adopted as printed;

  AND THAT Council concurs with the Committee's recommendation to appoint Adam Petrenko, Dave Johnson, and Christina Sachanowicz to the Community Services Advisory Committee for the balance of the term.

7.2

Minutes of the July 16, 2025 Council Meeting

• Recommendation:

  THAT the minutes of the Middlesex Centre Council meeting held on July 16, 2025 be adopted as printed.

8.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• Recommendation:

  
  THAT Items 8.1 through 8.6 listed under the heading of Consent Agenda for August 6, 2025 be adopted as recommended.

8.1

Ilderton 150 Celebrations - Update

• Recommendation:

  THAT Report CAO-19-2025 re: Ilderton 150 Celebrations - Update be received for information.

8.2

Arts & Culture Policy

• Recommendation:

  THAT Report CMS-06-2025 re: Arts & Culture Policy be received;

  AND THAT Council approve the Middlesex Centre Arts & Culture Policy as outlined in this report;

  AND FURTHER THAT staff be directed to implement the policy as part of ongoing program planning and community engagement initiatives.

8.3

Capital Budget to Actual Q2 2025

• Recommendation:

  THAT Report CPS-40-2025 re: Capital Budget to Actual Q2 2025 be received for information.

8.4

Elmhurst Street and Parkland Place Project Fee

• Recommendation:

  THAT Report CPS-41-2025 re: Elmhurst Street and Parkland Place Project Fee be received;

  AND THAT Middlesex Centre Council approve the Fees and Charges Amendment By-law -Elmhurst Street and Parkland Place Project.

8.5

2025 Drinking Water Quality Management System Operational Plans Endorsement

• Recommendation:

  THAT Report PWE-42-2025 re: 2025 Drinking Water Quality Management System Operational Plans Endorsement be received;

  AND THAT the 2025 Drinking Water Quality Management System Operational Plans for Middlesex Centre's drinking water systems, as required under Ontario's Ministry of the Environment, Conservation and Parks' Drinking Water Quality Management Standard, be endorsed.

8.6

Award of the Ilderton Wastewater Treatment Facility Expansion Design and Contact Administration

• Recommendation:

  THAT Report PWE 41-2025 re: Ilderton Wastewater Treatment Facility Expansion Design and Contract Administration Services be received;

  AND THAT the detailed design, tendering and contract administration, site servicing and inspection for the Ilderton Wastewater Treatment Facility Expansion be awarded to Stantec Consulting Ltd. in the amount of $1,572,511.60 (exclusive of HST);

  AND FURTHER THAT the Mayor and Clerk be authorized to execute the necessary contract documents.

9.

STAFF REPORTS

9.1

Community Services Master Plan Update

• Recommendation:

  THAT Report CMS-05-2025 re: Community Services Master Plan Update be received for information.

9.2

Recreation Program Survey Results

• Recommendation:

  THAT Report CMS-07-2025 re: Recreation Program Survey Results be received for information.

9.3

708-714 Gideon Drive/Epic Centre Water Service Extension

• Recommendation:

  THAT Report PWE-40-2025 re: 708-714 Gideon Drive/EPIC Centre Water Service Extension be received;

  AND THAT Middlesex Centre Council approve a private water service off of the municipal water system outside of a settlement area, for the provision of municipal water for the proposed development at 708-714 Gideon Drive.

10.

NOTICE OF MOTION

11.

CORRESPONDENCE

• Recommendation:

  THAT the Council for the Municipality of Middlesex Centre receives correspondence items 11.1 through 11.3 for information.

11.1

Bryanston-Birr Optimists - Bryanston School Property

11.2

Middlesex-London Health Unit - Household Food Insecurity: A Primer for Municipalities

11.3

Community Schools Alliance - Call for Nominations

12.

OTHER BUSINESS

Council to recess the August 6, 2025 Regular Council Meeting and reconvene at 4:30 p.m.

• Recommendation:

  THAT the August 6, 2025 Regular Council Meeting recess at ________ p.m. and reconvene at 4:30 p.m.

13.

CLOSED SESSION

• Recommendation:

  THAT the August 6, 2025 Regular Council Meeting resume at ________ p.m.

• Recommendation:

  THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ p.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following:

  • One matter pursuant to Section 239 (2)(c) regarding potential acquisition or disposition of land (Ward 4);
  • One matter pursuant to Section 239 (2)(e) regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Development Matters); and
  • One matter pursuant to Section 239 (2)(f) regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Potential Legal Proceedings).

13.1

CALL TO ORDER

13.2

DISCLOSURE OF PECUNIARY INTEREST

13.3

CONSIDERATION OF MINUTES

13.3.1

Minutes of the July 16, 2025 Closed Session

13.4

CLOSED SESSION ITEMS

13.4.1

Potential Acquisition or Disposition of Land (Ward 4)

13.4.2

Legal Matters (Development Matters)

13.4.3

Advice Subject to Solicitor-Client Privilege (Potential Legal Proceedings)

13.5

ADJOURNMENT

14.

RISE AND REPORT FROM CLOSED SESSION

15.

CONSIDERATION OF BY-LAWS

• Recommendation:

  THAT By-laws 2025-059 through to By-law 2025-061 be adopted as printed.

15.1

2025-059

Being a by-law to amend the appointment of members of Council and members of the public to the committees of Council and local boards of the Municipality of Middlesex Centre.

15.2

2025-060

Being an amendment to By-law 2024-094 to establish various fees and charges for services provided by the Municipality of Middlesex Centre (Fee By-law).

15.3

2025-061

Being a by-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on August 6, 2025.

16.

ADJOURNMENT

The next Regular Council Meeting is scheduled for Wednesday, September 3 @ 9:30 a.m.

• Recommendation:

  THAT the Council for the Municipality of Middlesex Centre adjourn the August 6, 2025 Regular Council meeting at ________ p.m.