Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, September 06, 2023 at 9:30 A.m. - 12:30 P.m.

Hybrid Council Meeting (Virtual and In-Person)

10227 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting being held electronically.

Members of the public may also attend the meeting in-person at the Coldstream Community Centre, located at 10227 Ilderton Road, Ilderton, N0M 2A0.

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the August 16, 2023 Council Meeting

• THAT the minutes of the August 16, 2023 meeting of Council be adopted as printed.

7.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• THAT Items 7.1 through 7.4 listed under the heading of Consent Agenda for September 6, 2023 be adopted as recommended.

7.1

Rescind COVID-19 Vaccination Policy

• THAT Report CAO-28-2023, re: Rescind Proof of COVID-19 Vaccination Policy be received;

  AND THAT Middlesex Centre COVID-19 Vaccination Policy be rescinded effective September 6, 2023.

7.2

Building Faster Fund

• THAT Report CAO-29-2023, re: Building Faster Fund be received for information.

7.3

Budget 2024 Survey Results

• THAT Report CPS-39-2023, re: Budget 2024 Survey Results be received for information.

7.4

2023 First Half Building Reports for Service Agreement Municipalities

• THAT Report BLD-06-2023, re: 2023 First Half Building Reports for Service Agreement Municipalities be received for information.

8.

STAFF REPORTS

8.1

Cost of Living Adjustment for 2024

• THAT Report CAO-26-2023, re: Cost of Living Adjustment for 2024 be received;

  AND THAT the cost of living adjustment of two and half percent receives pre-budget approval for 2024 and applied to employee wages effective January 1 for the calendar year.

8.2

Bryanston Public School Property

• THAT Report CAO-27-2023, re: Bryanston Public School Property be received for information.

8.3

Council Compensation Review

• THAT Report CLK-08-2023, re: Council Compensation Review be received;

  AND THAT Council provide direction on one of the options highlighted in Report CLK-08-2023 with respect to the Council Compensation Review.

8.4

Proposed New Building By-law

• THAT Report BLD-07-2023, re: Proposed New Building By-law be received;

  AND THAT the By-law attached as Appendix ‘A1’ be approved, to be effective January 1, 2024.

8.5

Municipal Office Renovation Tender Results

Staff report to be added on Friday, September 1st following the close of the tender

8.6

Office Renovation Tender Results

• THAT Report CMS-07-2023 re: Office Renovation Tender Results be received;

  AND THAT the Office Renovation project (RFT-CMS-2023-01) be awarded to Tradition Construction Inc. with a total base bid cost of $5,130,310.04 (excluding HST).

9.

NOTICE OF MOTION

10.

CORRESPONDENCE

• THAT items 10.1 through 10.11 listed under the heading of Correspondence for September 6, 2023 be received for information.

10.1

Canadian Mental Health Assocaition - Breaking Free Online - Introduction Letter

10.2

MHBC Planning - Lafarge Talbot Pit- Initiation of Formal Consultation Process

10.3

Middlesex County - 2023 August 15 Meeting Highlights

10.4

Minister of Agriculture, Food and Rural Affairs - Increasing Deadstock Capacity Initiative

10.5

Ministry of Municipal Affairs and Housing - Building Faster Fund - August 22, 2023

10.6

Ministry of Natural Resources and Forestry - Streamlining of Approvals under the Aggregate Resources Act and Supporting Policy

10.7

Municipal Property Assessment Corporation - 2022 Enumeration Report

10.8

Municipality of Middlesex Centre - 2023 PJ Marshall Award Media Release

10.9

Rail Safety Week 2023 - Proclamation Request

10.10

UTRCA - August 29, 2023 Board of Directors Agenda

10.11

St.Clair Region Conservation Authority Meeting Highlights - June 22, 2023

11.

COUNTY COUNCIL UPDATE

12.

CLOSED SESSION

• THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at ________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(c)  a proposed or pending acquisition or disposition of land by the municipality or local board (Potential Acquisition - Property in Ward 1);

  Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Litigation Update - Ward 4 Development);

  Section 239 (2)(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Litigation Update - Ward 4 Development);

12.1

CALL TO ORDER

12.2

DISCLOSURE OF PECUNIARY INTEREST

12.3

ADOPTION OF MINUTES

12.3.1

Minutes of the August 16, 2023 Closed Session

12.4

CLOSED SESSION ITEMS

12.4.1

Potential Property Acquisition - Property in Ward 1

12.4.2

Litigation Update - Ward 4 Development

12.5

ADJOURNMENT

13.

OTHER BUSINESS

14.

BY-LAWS

• THAT By-laws 2023-098 through By-law 2023-102 be adopted as printed.

14.1

2023-098

Being a By-law concerning the issuance of permits for construction, demolition, occupancy, change of use, on-site sewage systems, conditional permits, inspections, the charging for permit fees, and other related matters within the Municipality of Middlesex Centre 

14.2

2023-099

Being a by-law to authorize the execution of a Temporary Use Agreement between James Brennan and Percy Brennan “the Owner” and the Municipality of Middlesex Centre as the “Municipality” for lands known municipally as 13082 Medway Road

14.3

2023-100

Being a by-law to authorize the execution of a Temporary Use Agreement between Scott Roy McGregor “the Owner” and the Municipality of Middlesex Centre as the “Municipality” for lands known municipally as 25117 Poplar Hill Road

14.4

2023-101

Being a By-law to amend the Middlesex Centre Comprehensive Zoning By-law Number 2005-005 with respect to Part of lot 16, Concession 16 (geographic township of London) Roll Numbers: 393903401001704 and 393903401001700

14.5

2023-102

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on September 6, 2023 

15.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the September 6, 2023 Council meeting at ___ a.m.