Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, September 06, 2023 at 9:30 A.m. - 12:30 P.m.

Hybrid Council Meeting (Virtual and In-Person)

10227 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

COUNCIL PRESENT:

• Mayor DeViet
• Deputy Mayor Brennan
• Councillor Heffernan
• Councillor Shipley
• Councillor Aerts
• Councillor Cates
• Councillor Berze

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer
• Arnie Marsman - Director of Building Services / Chief Building Official
• Colin Toth - Director of Emergency Services / Fire Chief
• Rob Cascaden - Director of Public Works and Engineering
• Scott Mairs - Director of Community Services
• Tiffany Farrell - Director of Corporate Services
• James Hutson - Municipal Clerk
• Megan Kamermans - Deputy Clerk

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1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 9:30 a.m. 

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting being held electronically.

Members of the public may also attend the meeting in-person at the Coldstream Community Centre, located at 10227 Ilderton Road, Ilderton, N0M 2A0 

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

There are no additions to the September 6, 2023 Council meeting agenda.

4.

DISCLOSURE OF PECUNIARY INTEREST

There are no Disclosures of Pecuniary Interest to note for the September 6, 2023 Council meeting agenda

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

There are no Delegations, Presentation and Petitions to note for the September 6, 2023 meeting of Council. 

6.

ADOPTION OF THE MINUTES

6.1

Minutes of the August 16, 2023 Council Meeting

• Resolution # 2023-230
  Moved by: Councillor Berze
  Seconded by: Councillor Heffernan

  THAT the minutes of the August 16, 2023 meeting of Council be adopted as printed.

  CARRIED

7.

CONSENT AGENDA

• Resolution # 2023-231
  Moved by: Councillor Cates
  Seconded by: Councillor Shipley

  THAT Items 7.1 through 7.4 listed under the heading of Consent Agenda for September 6, 2023 be adopted as recommended.

  CARRIED

7.1

Rescind COVID-19 Vaccination Policy

• THAT Report CAO-28-2023, re: Rescind Proof of COVID-19 Vaccination Policy be received;

  AND THAT Middlesex Centre COVID-19 Vaccination Policy be rescinded effective September 6, 2023.

7.2

Building Faster Fund

• THAT Report CAO-29-2023, re: Building Faster Fund be received for information.

7.3

Budget 2024 Survey Results

• THAT Report CPS-39-2023, re: Budget 2024 Survey Results be received for information.

7.4

2023 First Half Building Reports for Service Agreement Municipalities

• THAT Report BLD-06-2023, re: 2023 First Half Building Reports for Service Agreement Municipalities be received for information.

8.

STAFF REPORTS

8.1

Cost of Living Adjustment for 2024

• Resolution # 2023-232
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Heffernan

  THAT Report CAO-26-2023, re: Cost of Living Adjustment for 2024 be received;

  AND THAT the cost of living adjustment of two and half percent receives pre-budget approval for 2024 and applied to employee wages effective January 1 for the calendar year.

  CARRIED

8.2

Bryanston Public School Property

• Resolution # 2023-233
  Moved by: Councillor Aerts
  Seconded by: Councillor Heffernan

  THAT Report CAO-27-2023, re: Bryanston Public School Property be received for information.

  CARRIED

8.3

Council Compensation Review

• Resolution # 2023-234
  Moved by: Councillor Cates
  Seconded by: Deputy Mayor Brennan

  THAT Report CLK-08-2023, re: Council Compensation Review be received;

  AND THAT Report CLK-08-2023 be referred back to staff for further analysis to calculate a proposed annual remuneration increase to the Mayor and Deputy Mayor roles based on a proportional percentage of a $2,500.00 increase to Ward Councillor annual remuneration.

  CARRIED

8.4

Proposed New Building By-law

• Resolution # 2023-235
  Moved by: Councillor Shipley
  Seconded by: Councillor Cates

  THAT Report BLD-07-2023, re: Proposed New Building By-law be received;

  AND THAT the By-law attached as Appendix ‘A1’ be approved, to be effective January 1, 2024.

  CARRIED

8.5

Office Renovation Tender Results

• Resolution # 2023-236
  Moved by: Councillor Berze
  Seconded by: Councillor Heffernan

  THAT Report CMS-07-2023 re: Office Renovation Tender Results be received;

  AND THAT the Office Renovation project (RFT-CMS-2023-01) be awarded to Tradition Construction Inc. with a total base bid cost of $5,130,310.04 (excluding HST).

  CARRIED

9.

NOTICE OF MOTION

There are no Notices of Motion to note for September 6, 2023 

10.

CORRESPONDENCE

• Resolution # 2023-237
  Moved by: Councillor Aerts
  Seconded by: Councillor Cates

  THAT items 10.1 through 10.11 listed under the heading of Correspondence for September 6, 2023 be received for information.

  CARRIED

10.1

Canadian Mental Health Association - Breaking Free Online - Introduction Letter

10.2

MHBC Planning - Lafarge Talbot Pit- Initiation of Formal Consultation Process

10.3

Middlesex County - 2023 August 15 Meeting Highlights

10.4

Minister of Agriculture, Food and Rural Affairs - Increasing Deadstock Capacity Initiative

10.5

Ministry of Municipal Affairs and Housing - Building Faster Fund - August 22, 2023

10.6

Ministry of Natural Resources and Forestry - Streamlining of Approvals under the Aggregate Resources Act and Supporting Policy

10.7

Municipal Property Assessment Corporation - 2022 Enumeration Report

10.8

Municipality of Middlesex Centre - 2023 PJ Marshall Award Media Release

10.9

Rail Safety Week 2023 - Proclamation Request

10.10

UTRCA - August 29, 2023 Board of Directors Agenda

10.11

St.Clair Region Conservation Authority Meeting Highlights - June 22, 2023

11.

CLOSED SESSION

• Resolution # 2023-238
  Moved by: Councillor Aerts
  Seconded by: Councillor Heffernan

  THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 10:25 a.m pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

  Section 239 (2)(c)  a proposed or pending acquisition or disposition of land by the municipality or local board (Potential Acquisition - Property in Ward 1);

  Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Litigation Update - Ward 4 Development);

  Section 239 (2)(f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Litigation Update - Ward 4 Development);

  CARRIED

11.1

CALL TO ORDER

11.2

DISCLOSURE OF PECUNIARY INTEREST

11.3

ADOPTION OF MINUTES

11.3.1

Minutes of the August 16, 2023 Closed Session

11.4

CLOSED SESSION ITEMS

11.4.1

Potential Property Acquisition - Property in Ward 1

11.4.2

Litigation Update - Ward 4 Development

11.5

ADJOURNMENT

12.

OTHER BUSINESS

Mayor DeViet provides an overview of meetings and events attended as well as representative and advocacy activities undertaken throughout the month of August.

13.

BY-LAWS

• Resolution # 2023-240
  Moved by: Councillor Heffernan
  Seconded by: Councillor Shipley

  THAT By-laws 2023-098 through By-law 2023-102 be adopted as printed.

  CARRIED

13.1

2023-098

Being a By-law concerning the issuance of permits for construction, demolition, occupancy, change of use, on-site sewage systems, conditional permits, inspections, the charging for permit fees, and other related matters within the Municipality of Middlesex Centre 

13.2

2023-099

Being a by-law to authorize the execution of a Temporary Use Agreement between James Brennan and Percy Brennan “the Owner” and the Municipality of Middlesex Centre as the “Municipality” for lands known municipally as 13082 Medway Road

13.3

2023-100

Being a by-law to authorize the execution of a Temporary Use Agreement between Scott Roy McGregor “the Owner” and the Municipality of Middlesex Centre as the “Municipality” for lands known municipally as 25117 Poplar Hill Road

13.4

2023-101

Being a By-law to amend the Middlesex Centre Comprehensive Zoning By-law Number 2005-005 with respect to Part of lot 16, Concession 16 (geographic township of London) Roll Numbers: 393903401001704 and 393903401001700

13.5

2023-102

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on September 6, 2023 

14.

ADJOURNMENT

• Resolution # 2023-241
  Moved by: Councillor Berze
  Seconded by: Councillor Cates

  THAT the Council for the Municipality of Middlesex Centre adjourns the September 6, 2023 Council meeting at 11:05 a.m.

  CARRIED