Middlesex Centre Council Minutes

Regular Meeting of Council

-
Electronic Council Meeting
COUNCIL PRESENT:
  • Mayor DeViet
  • Deputy Mayor Brennan
  • Councillor Heffernan
  • Councillor Shipley
  • Councillor Aerts
  • Councillor Scott
  • Councillor Cates
STAFF PRESENT:
  • Michael Di Lullo - Chief Administrative Officer
  • Arnie Marsman - Director of Building Services / Chief Building Official
  • Colin Toth - Director of Emergency Services / Fire Chief
  • Rob Cascaden - Director of Public Works and Engineering
  • Scott Mairs - Director of Community Services
  • Tiffany Farrell - Director of Corporate Services
  • James Hutson - Municipal Clerk
  • Heather Kepran - Communications Specialist
  • Ashley Kwarciak - Planning Services and Corporate Records
  • Marion Cabral
  • Dan Anderson - Drainage Superintendent

1.
CALL TO ORDER
 

Mayor DeViet calls the meeting to order at 9:30 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel.

Mayor DeViet provides opening remarks expressing thanks to Middlesex Paving and Maintenance for the rock donation that has the MPM Group inscription located at Komoka Park. 

Mayor DeViet congratulates Middlesex Centre's CAO Michael Di Lullo on his appointment to the Ontario Municipal Administrator's Association board of directors. 

2.
ADDITIONS TO THE AGENDA
 

There are no additions to the September 8, 2021 Council meeting agenda.

3.
DISCLOSURE OF PECUNIARY INTEREST
 

There are no disclosures of pecuniary interest to note.

4.
DELEGATIONS, PRESENTATIONS AND PETITIONS
 

4.1
Vande Borne Municipal Drain Consideration of Engineer's Report
This item has attachments. 

1.Vande Borne Drain 2021 Report.pdf
2.Vande Borne Drain 2021 Drawing.pdf

Mike DeVos of Spriet Associates is in attendance virtually to present this report.

  • Resolution #232-2021
    Moved by:Councillor Shipley
    Seconded by:Deputy Mayor Brennan

    THAT the Council for the Municipality of Middlesex Centre receives the Vande Borne Drain Report from Mike DeVos of Spriet Associates dated June 30, 2020 and authorizes that the project proceed;

    AND THAT the Court of Revision will meet on October 13, 2021;

    AND FURTHER THAT Councillor Heffernan, Councillor Shipley, and Deputy Mayor Brennan be appointed to sit as the members of the Court of Revision with Deputy Mayor Brennan being the Chair.

    CARRIED

4.2
Middlesex Centre Archives & the Committee to Establish a Middlesex County Archives - Update Presentation
This item has attachments. 

1.MCA August 2021.pdf
2.CEMCA Presentation.pdf

Carol Small and Carolynn Bart-Riedstra are in attendance on behalf of the Middlesex Centre Archives along with Dan Oatman of the Komoka Railway Museum.

  • Resolution #233-2021
    Moved by:Councillor Heffernan
    Seconded by:Councillor Cates

    THAT the Municipality of Middlesex Centre supports the proposal by the Committee to Establish a Middlesex County Archives

    CARRIED

5.
ADOPTION OF THE MINUTES
 

5.1
Minutes of the August 11, 2021 Council Meeting
This item has attachments. 

1.Post-Meeting Minutes - RMC-P_Aug11_2021 - English.pdf
  • Resolution #234-2021
    Moved by:Councillor Cates
    Seconded by:Councillor Scott

    THAT the minutes of the Middlesex Centre Council meeting held on August 11, 2021 be adopted as printed.

    CARRIED

6.
CONSENT AGENDA
 

  • Resolution #235-2021
    Moved by:Councillor Shipley
    Seconded by:Councillor Heffernan

    THAT Items 6.1 through 6.4 listed on the Consent Agenda for September 8, 2021 be adopted as recommended.

    CARRIED

6.1
Municipal Modernization Funding Program – Execution of Transfer Payment Agreement
This item has attachments. 

1.CAO-20-2021 Modernization Execution of TPA.pdf
  • Resolution #

    THAT Report CAO-20-2021, re: Municipal Modernization Funding Program – Execution of Transfer Payment Agreement be received;

    AND THAT the Mayor and CAO be authorized to execute the Transfer Payment Agreement with the Ministry of Municipal Affairs and Housing.

6.2
Tender Results – Lewington Municipal Drain Construction Award
This item has attachments. 

1.PWE 27-2021 Tender Results - Lewington Municipal Drain Construction Award.pdf
  • Resolution #

    THAT the construction of the Lewington Municipal Drain be awarded to the lowest tender bid submission received from Robinson Farm Drainage Limited in the amount of $235,425.00 + HST.

6.3
Taylor Municipal Drain Branch 1 Request for Improvement
This item has attachments. 

1.PWE 28-2021 Taylor Municipal Drain Branch 1 Request for Improvement.pdf
2.A1 - Request for Drain Improvement.pdf
3.A2 - Location Map.pdf
  • Resolution #

    THAT the Request for Drain improvement submitted by a landowner proceed;

    AND THAT staff be directed to notify the affected landowners and appropriate agencies of the Council’s decision to proceed with the drainage works;

    AND FURTHER THAT following the notice to the appropriate agencies, Mike DeVos, P.Eng of Spriet Associates be appointed to prepare a Drainage Report for the improvement of the Taylor Municipal Drain Branch 1, all in accordance with the Ontario Drainage Act.

6.4
First Half 2021 Building Activity Summary
This item has attachments. 

1.BLD-04-2021 - First half 2021 Building Permit Report.pdf
  • Resolution #

    THAT Report BLD-04-2021 re: First Half 2021 Building Activity Summary be received as information.

7.
STAFF REPORTS
 

7.1
Cost of Living Adjustment for 2022
This item has attachments. 

1.CAO-19-2021 COLA for 2022.pdf
  • Resolution #236-2021
    Moved by:Councillor Heffernan
    Seconded by:Councillor Aerts

    THAT Report CAO-19-2021 re: Cost of Living Adjustment for 2022 be received;

    AND THAT the cost of living adjustment of two percent receives pre-budget approval for 2022 and applied to employee wages effective January 1 for the calendar year.

    CARRIED

7.2
2022 Municipal and School Board Election Voting Method and Vendor Agreemeent
This item has attachments. 

1.CLK-13-2021 2022 Municipal and School Board Election Voting Method and Vendor Agreement(1).pdf
2.CLK-13-2021 2022 A1 Intelivote Overview(1).pdf
3.CLK-13-2021 A2 2021-0xx Alternative Voting Method 2022 Election(1).pdf
4.CLK-13-2021 A3 2021-0xx Intelivote 2022 Election Agreement(1).pdf
  • Resolution #237-2021
    Moved by:Councillor Cates
    Seconded by:Councillor Shipley

    THAT Report CLK-13-2021 re: 2022 Municipal and School Board Election Voting Method and Vendor Agreement be received;

    AND THAT Council endorse an alternative method of voting (telephone and internet) for the 2022 Municipal and School Board Election;

    AND THAT the Mayor and Clerk be authorized to execute the necessary by-law that approves an alternative method of voting (telephone and internet) for the 2022 Municipal and School Board Election;

    AND FURTHER THAT the Mayor and Clerk be authorized execute an agreement for eVoting Services with Intelivote Systems Inc. for the 2022 Municipal & School Board Election.

    CARRIED

7.3
Social Media Policy
This item has attachments. 

1.CPS-43-2021 Social Media Policy.pdf
2.CPS-43-2021 A1 Social Media Policy.pdf
  • Resolution #238-2021
    Moved by:Deputy Mayor Brennan
    Seconded by:Councillor Heffernan

    THAT Report CPS-43-2021, re: Social Media Policy be received;

    AND THAT the Social Media Policy attached to report CPS-43-2021 be approved.

    CARRIED

7.4
Request for Redesignation of Noise Classification for the lands north of the Wellness Centre; Filed by Design for Happiness
This item has attachments. 

1.PWE 26-2021 DFH Class 4 Area Designation.pdf
2.PWE 26-2021 A1 Location Map.pdf
3.PWE 26-2021 A2 Sketch.pdf
4.PWE 26-2021 A3 Request for Redesignation.pdf
  • Resolution #239-2021
    Moved by:Deputy Mayor Brennan
    Seconded by:Councillor Heffernan

    THAT Report PWE 26-2021 regarding a noise classification request for 1 Tunks Lane be received;

    AND THAT the Request for re-designation of noise classification, filed by Design for Happiness, to permit a Class 2 to Class 4, be APPROVED;

    AND FURTHER THAT a By-Law be passed to Designate Class 4 Areas as per Appendix A appended to Report PWE-26-2021.

    CARRIED

7.5
Application for Draft Plan of Subdivision (39T-MC2004) and Zoning By-law Amendment (ZBA-24-2020); Filed by Kevin Muir (GSP Group) on behalf of 2270942 Ontario Ltd.
This item has attachments. 

1.PLA-72-2021 - Cudney Blue.pdf
2.Attachment 1 - Location Map Cudney Blue.pdf
3.Attachment 2 - Proposed Plan of Subdivision Cudney Blue (Revised).pdf
4.Attachment 3 - Planning Justification Report Cudney Blue.pdf
5.Attachment 4 - Final Servicing Report Cudney Blue.pdf
6.Attachment 5 - Transportation Impact Study Cudney Blue.pdf
7.Attachment 6 - Stormwater Management Report Cudney Blue.pdf
8.Attachment 7 - Stage 1 and 2 Archaeological Assessment Cudney Blue.pdf
9.Attachment 8 - Draft Plan Conditions.pdf
  • Resolution #240-2021
    Moved by:Councillor Shipley
    Seconded by:Councillor Aerts

    THAT Zoning By-law Amendment application (ZBA-24-2020), as amended, for 10125 Oxbow Drive filed by Kevin Muir on behalf of 2270942 Ontario Limited to rezone the subject land from ‘Extractive Industrial(M4)’ to ‘Urban Residential First Density with hold (UR1)(h-1)’, ‘Urban Residential First Density exception 41 (UR1-41)’, ‘Urban Residential First Density exception 42 with hold (UR1-42)(h-1)’, ‘Urban Residential First Density exception 43 with hold (UR1-43)(h-1)’, ‘Urban Residential Third Density exception 16 with hold (UR3-16)(h-1)’, and ‘Open Space (OS)’ be APPROVED;

    AND THAT the County of Middlesex be advised that Middlesex Centre recommends draft plan approval for the land known legally as Concession 2 Part Lot 6, former Township of Lobo, Middlesex Centre, County File: 39T-MC2004, subject to the draft plan conditions appended to the Middlesex Centre report PLA-72-2021, and subject to a three (3) year lapse period.

    CARRIED

8.
NOTICE OF MOTION
 

There are no notices of motion to note for the September 8, 2021 Council meeting.

9.
CORRESPONDENCE
 

  • Resolution #241-2021
    Moved by:Councillor Heffernan
    Seconded by:Councillor Cates

    THAT the Council for the Municipality of Middlesex Centre receives Correspondence items 10.1 and 10.2 listed on the September 8, 2021 Council Agenda as information.

    CARRIED

10.
COUNTY COUNCIL UPDATE
 

There is no County Council update to provide as the upcoming County Council meeting is scheduled for Tuesday, September 14, 2021.

11.
OTHER BUSINESS
 

11.1
Notice of Motion Consideration - Middlesex Centre Mask By-law
 

  • Resolution #242-2021
    Moved by:Councillor Scott
    Seconded by:Councillor Aerts

    THAT the Middlesex Centre Mask By-law be amended to allow for optional wear in indoor
    settings.

    DEFEATED

11.2
Direction to Staff - Shared Parking Provisions
 

Council provided direction to staff to prepare a staff report to be brought to a future Council meeting to review shared parking provisions for Delaware.

12.
COURT OF REVISION
 

  • Resolution #243-2021
    Moved by:Deputy Mayor Brennan
    Seconded by:Councillor Heffernan

    THAT Council adjourn its regular meeting in order to sit as the Court of Revision under Section 97 of the Drainage Act, as amended, to consider the Komoka Drain - Union Avenue Branch with members Councillor Aerts, Councillor Cates and Mayor DeViet in the Chair;

    CARRIED

12.1
Court of Revision for the Komoka Drain - Union Avenue Branch
This item has attachments. 

1.KDW-UAB - Engineers Report for Council - 2021-07-30.pdf
2.Appeal Submission - Campbell - 1.pdf
3.Appeal Submission - Campbell - 2.pdf
  • Resolution #244-2021
    Moved by:Councillor Aerts
    Seconded by:Councillor Scott

    THAT the Middlesex Centre Court of Revision approves the revised Schedule of Assessment for the Komoka Municipal Drain and Drainage Works - Union Avenue Branch;

    CARRIED
  • Resolution #245-2021
    Moved by:Councillor Aerts
    Seconded by:Councillor Cates

    THAT the Court of Revision does now adjourn at 11:53 a.m. and the regular meeting of Council be resumed.

    CARRIED

13.
CLOSED SESSION
 

  • Resolution #246-2021
    Moved by:Councillor Shipley
    Seconded by:Deputy Mayor Brennan

    THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 11:54 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:

    Section 239 (2)(a)  the security of the property of the municipality or local board;

    Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board;

    Section 239 (2)(e)  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

    Section 239 (2)(i)  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    CARRIED

13.1
CALL TO ORDER
 

13.2
DISCLOSURE OF PECUNIARY INTEREST
 

13.3
ADOPTION OF MINUTES
 

13.3.1
July 14, 2021 Closed Minutes
 

13.3.2
August 11, 2021 Closed Minutes
 

13.4
CLOSED SESSION ITEMS
 

13.4.1
HRTO Correspondence
 

13.4.2
Watermain Extension Subsidy Request
 

13.4.3
Official Plan Review
 

13.4.4
Disposition of Property
 

13.5
ADJOURNMENT
 

Council rose from closed session at 1:17 p.m.

14.
BY-LAWS
 

  • Resolution #250-2021
    Moved by:Councillor Cates
    Seconded by:Councillor Shipley

    THAT By-law 2021-066 and By-laws 2021-082 through By-law 2021-088 be adopted as printed.

    CARRIED

14.1
2021-066 Being a by-law to provide for a drainage works to be known as the Carpenter Municipal Drain
This item has attachments. 

1.2021-066 Carpenter Drain.pdf
2.2021-066 A1 ARL.pdf

14.2
2021-082 Being a by-law to enact a municipal Social Media Policy
This item has attachments. 

1.2021-082 Municipal Policy - Social Media.pdf
2.2021-082 A1 Municipal Policy - Social Media.pdf

14.3
2021-084 Being a by-law to amend the comprehensive zoning by-law number 2005-005 with respect to Concession 2 Part Lot 6 (ZBA-24-2020)
This item has attachments. 

1.2021-084 Zoning By-law Amendment 24-2020.pdf

14.4
2021-081 Being a by-law to dedicate 0.3m (1 foot) Reserve Blocks for public purposes (Blocks 71 and 75 on Plan 33M-738)
This item has attachments. 

1.2021-081 Public Highway Dedication Plan 33M-738.pdf
2.2021-081 A1 Public Highway Dedication Plan 33M-738.pdf

14.5
2021-083 Being a by-law to designate class 4 areas.
This item has attachments. 

1.2021-083 DFH Class 4 Designation.pdf
2.2021-083 A1 DFH Class 4 Designation.pdf

14.6
2021-085 Being a by-law to authorize the use of telephone and internet voting as an alternative voting method for the 2022 Municipal and School Board Election
This item has attachments. 

1.2021-085 Alternative Voting Method 2022 Election.pdf

14.7
2021-086 Being a by-law to authorize the execution of an agreement between the Municipality of Middlesex Centre and Intelivote Systems Inc.
This item has attachments. 

1.2021-086 Intelivote 2022 Election Agreement.pdf
2.2021-086 A1 Intelivote 2022 Election Agreement.pdf

14.8
2021-087 Being a by-law to provide for a drainage works to be known as the Vande Borne Municipal Drain
This item has attachments. 

1.2021-087 Vande Borne Drain.pdf
2.2021-087 A1 Vande Borne Drain.pdf

14.9
2021-088 Being a by-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on September 8, 2021
This item has attachments. 

1.2021-088 Confirmatory Sep 8, 2021.pdf

15.
ADJOURNMENT
 

The next Council meeting is scheduled for September 22, 2021 at 6:00 p.m. 

  • Resolution #251-2021
    Moved by:Councillor Aerts
    Seconded by:Councillor Shipley

    THAT the Council for the Municipality of Middlesex Centre adjourns the September 8, 2021 Council meeting at 1:29 p.m.

    CARRIED
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