Middlesex Centre Council Agenda
Regular Meeting of Council

Wednesday, April 05, 2023 at 9:30 A.m. - 12:30 P.m.

Hybrid Council Meeting (Virtual and In-Person)

10227 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

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1.

CALL TO ORDER

Mayor DeViet to call the meeting to order at 9:30 a.m.

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting being held electronically.

Members of the public may also attend the meeting in-person at the Coldstream Community Centre, located at 10227 Ilderton Road, Ilderton, N0M 2A0.

2.

LAND ACKNOWLEDGEMENT

The Municipality of Middlesex Centre recognizes that we are gathering on the traditional territory of the Anishinaabe, Haudenosaunee, and Leni-Lunape Peoples. We acknowledge the enduring presence of First Nation, Métis and Inuit people on this land and are committed to moving forward in the spirit of reconciliation and respect.

Our neighbouring First Nations communities which continue to live as sovereign Nations include the Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

5.

DELEGATIONS, PRESENTATIONS AND PETITIONS

5.1

Ausable Bayfield Conservation Authority - Update Presentation

Brian Horner, General Manager with Ausable Bayfield Conservation Authority will be in attendance to provide an update presentation. 

6.

COURT OF REVISION

• THAT Council adjourn its regular meeting at _____ a.m. in order to sit as the Court of Revision

6.1

Court of Revision for the Risdon Municipal Drain Culvert

The Engineer's Report for the Risdom Municipal Drain Culvert was previously considered at the March 1st, 2023 meeting of Council. Members of the Court of Revision are Deputy Mayor Brennan, Councillor Heffernan, Councillor Heeman (Municipality of Thames Centre), with Deputy Mayor Brennan being the Chair.

The Court of Revision will proceed as follows:

1. CALL TO ORDER

All appeals are required to be received in writing 10 days prior to the date of the Court of Revisions as per the notice provided. 

2. ORDER OF APPEALS - no appeals received 

3. QUESTIONS FROM THE MEMBERS

Members of the Court of Revision may ask questions of the Engineer or staff. 

4. DELIBERATIONS OF THE COURT OF REVISION

The Court of Revision members (if required) will retreat to deliberate the appeals and make the decision in private. 

If the Court is considering reducing an assessment adding it to a property whose owner is not present, then the Court of Revision will adjourn and notice sent to the absent parties to allow them to appeal the change, then reconvene per s. 53 of the Act. 

5. DECISION

All parties to the drain will receive written notice of the Court of Revision decision which will contain additional information on the process to appeal the decision of the Court of Revision to the Ontario Drainage Tribunal.

6. ADJOURNMENT OF THE COURT OF REVISION

THAT the Middlesex Centre Court of Revision approves the Schedule of Assessment for the Risdon Municipal Drain provisionally adopted by By-Law 2023-012 as outlined in the report prepared by Spriet Associates;

AND THAT the corresponding by-law be forwarded to Council for a final reading.

AND FURTHER THAT the Court of Revision adjourn at ____ a.m. and Council resume their regular meeting. 

• THAT the Middlesex Centre Court of Revision approves the Schedule of Assessment for the Risdon Municipal Drain provisionally adopted by By-Law 2023-012 as outlined in the report prepared by Spriet Associates;

  AND THAT the corresponding by-law be forwarded to Council for a final reading;

  AND FURTHER THAT the Court of Revision adjourn at ____ a.m. and Council resume their regular meeting. 

7.

ADOPTION OF THE MINUTES

7.1

Minutes of the March 15, 2023 Council Meeting

• THAT the minutes of the Middlesex Centre Council meeting held on March 15, 2023 be adopted as printed.

8.

CONSENT AGENDA

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more item be removed for further action.

• 
  THAT Items 8.1 through 8.10 listed under the heading of Consent Agenda for April 5, 2023 be adopted as recommended.

8.1

TVDSB Community Planning Meeting

• THAT Report CAO-8-2023, re: TVDSB Community Planning Meeting be received for information.

8.2

Additional Funding Request under Council Grants 2023

• THAT in accordance with the Council Grants Policy, the request from the Poplar Hill and District Lions Club for the Trees Middlesex program be approved in the amount of $1,000;

  AND THAT staff be directed to prepare correspondence and/or issue payment to the above noted organization.

8.3

Sustainable Canadian Agricultural Partnership

• THAT Report CAO-9-2023, re: Sustainable Canadian Agricultural Partnership be received for information.

8.4

Appointment of Community Improvement Plan Working Group Representative

• THAT Report CLK-04-2023, re: Appointment of Community Improvement Plan Working Group Representative be received;

  AND THAT Dennis Adlington be appointed as the public member representative to the Community Improvement Plan working group for the duration of the 2022-2026 term of Council.

8.5

Appointment of Cemetery Committee Representative

• THAT Report CLK-05-2023, re: Appointment of Cemetery Committee Representative be received;

  AND THAT Karen Foster be appointed as a public member representative to the Cemetery Board for the duration of the 2022-2026 term of Council;

  AND FURTHER THAT By-law 2022-109 be amended to include the above noted appointment.

8.6

Community Services Advisory Committee - Minutes of February 21, 2023

• THAT the minutes of the Community Services Advisory Committee held on February 21, 2023 be adopted as printed.

8.7

Annual Repayment Limit 2023

• THAT Report CPS-21-2023, re: Annual Repayment Limit 2023 be received for information.

8.8

Changes to Cemetery Care and Maintenance Funds

• THAT Report CLK-05-2023, re: Changes to FBCSA on Cemetery Care and Maintenance Fund be received;

  AND THAT the Fees and Charges By-law 2022-104 be amended to reflect the increase to monument markers as noted in Appendix A1.

8.9

Property Tax Sale Update

• THAT Report CPS-22-2023, re: Property Tax Sale Update be received for information.

8.10

Ilderton Farmers Market License Agreement

• THAT Report CMS-02-2023 re: Ilderton Farmers Market License Agreement be received;

  AND THAT By-Law 2022-040 be repealed;

  AND THAT the License Agreement set out in Appendix A of this report between the Municipality of Middlesex Centre and the Ilderton Farmers Market be approved;

  AND FURTHER THAT the Mayor and Clerk be authorized to execute any necessary documents to complete the Agreement

9.

STAFF REPORTS

9.1

2023 Sidewalk Program

• THAT Report PWE-16-2023, re: 2023 Sidewalk Program be received;

  AND THAT Council endorse the 2023 Sidewalk Program.

9.2

2023 Visions Zero Campaign

• THAT Report PWE 17-2023, re: 2023 Vision Zero Campaign be received;

  AND THAT Council endorse the continuation of the Vision Zero Campaign for 2023.

9.3

Budget Overage for Bridge B-301 Rehabilitation

• THAT Council receive report PWE 18-2023 Budget Overage for Bridge B-301 Rehabilitation be received;

  AND THAT Council approve the Overage to Capital budget 23-3117 as contained in this report in the amount of $165,000 for a total budget of $522,500;

  AND THAT Council approve the change in funding source from the Canada Community Benefit Fund to the Roads Capital Reserve Fund for project 23-3117.

10.

NOTICE OF MOTION

11.

CORRESPONDENCE

• THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 11.1 through 11.15 listed on the April 5, 2023 agenda as information.

11.1

Lake Huron Primary Water Supply System - 2022 Compliance Report

11.2

Ministry of Natural Resources and Forestry - Regulatory Proposal Update Floating Accommodations

11.3

Municipal Engineers Association - 2023 Bursary Program

11.4

Middlesex County Planning and Development - 2022 Annual Report

11.5

Ausable Bayfield Conservation Authority - February 16, 2023 Board of Directors Meeting Minutes

11.6

Federation of Canadian Municipalities - Board of Directors Nominations

11.7

Ontario Small Urban Municipalities (OSUM) Conference, Trade Show and ExecutiveCommittee Nominations

11.8

Township of Lucan Biddulph - Resolution - Future Accuracy of the Permanent Register of Electors

11.9

Township of Lucan Biddulph - Resolution - Barriers for Women in Politics

11.10

Ministry of the Attorney General - Update on Provincial Offences Act Modernization and Streamlining

11.11

Association of Ontario Road Supervisors - Letter to Heads of Council - Enbridge Gas

11.12

Middlesex-London Board of Health - March 16, 2023 Meeting Summary

11.13

Ausable Bayfield Maitland Valley Drinking Water Source Protection - Spring Newsletter

11.14

Kettle Creek Conservation Authority - Watershed Report Card

11.15

Minister for Seniors and Accessibility- Senior of the Year Award

11.16

George McGowan- Sidewalk on Atkinson Court

11.17

John Peters- Sidewalk on Atkinson Court

12.

COUNTY COUNCIL UPDATE

13.

OTHER BUSINESS

14.

BY-LAWS

• THAT By-laws 2023-034 through to By-law 2023-039 be adopted as printed.

14.1

2023-034

Being an amendment to By-law 2022-109 to appoint members of Council and members of the public to the committees of Council and local boards of the Municipality of Middlesex Centre

14.2

2023-035

Being a By-Law to Appoint a Weed Inspector for the Municipality of Middlesex Centre for the years 2023-2026

14.3

2023-036

Being an amendment to By-law 2022-104 to establish various fees and charges for services provided by the Municipality of Middlesex Centre (Fee By-Law)

14.4

2023-037

Being a by-law to authorize the Mayor and Clerk to execute a License Agreement between the municipality of Middlesex Centre and the Ilderton Farmers Market and to repeal By-law 2022-040

14.5

2023-38

Being a By-law approving and ratifying a Severance Agreement between Rien De Regt as the “Owner” and the Municipality of Middlesex Centre as the “Municipality” 

14.6

2023-039

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on April 5, 2023

15.

ADJOURNMENT

• THAT the Council for the Municipality of Middlesex Centre adjourns the April 5, 2023 Council meeting at ___ p.m.