Middlesex Centre Council Minutes

Regular Meeting of Council

Wednesday, June 15, 2022 at 6:00 P.m. - 8:00 P.m.

Hybrid Council Meeting (Virtual and In-Person)

10227 Ilderton Road / Virtual

Ilderton, Ontario, N0M 2A0

COUNCIL PRESENT:

• Mayor DeViet, 
• Deputy Mayor Brennan, 
• Councillor Heffernan, 
• Councillor Shipley, 
• Councillor Aerts, 
• Councillor Scott , 
• and Councillor Cates

STAFF PRESENT:

• Michael Di Lullo - Chief Administrative Officer, 
• Arnie Marsman - Director of Building Services / Chief Building Official, 
• Rob Cascaden - Director of Public Works and Engineering, 
• Scott Mairs - Director of Community Services, 
• Tiffany Farrell - Director of Corporate Services, 
• James Hutson - Municipal Clerk, 
• Marion Cabral - County Planner, 
• Dan Fitzgerald - County Planner, 
• and Megan Kamermans - Planning Services and Corporate Records

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1.

CALL TO ORDER

Mayor DeViet calls the meeting to order at 6:00 p.m.

Mayor DeViet extends congratulations to the Middlesex Centre Archives for receiving the 2022 Institutional Award from the Archives Association of Ontario. 

Mayor DeViet also congratulates Middlesex Centre’s finance and communications staff for receiving a Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA - USA/Canada) for the 2022 Municipal Budget. 

Members of the public are invited to participate in this meeting of Council by accessing the meeting which will be live-streamed on our Middlesex Centre YouTube channel or by contacting the Municipal Clerk to receive a registration link to join the meeting being held electronically.

Members of the public may also attend the meeting in-person at the Coldstream Community Centre, located at 10227 Ilderton Road, Ilderton, N0M 2A0.

2.

ADDITIONS TO THE AGENDA

There are no additions to the June 15, 2022 Council meeting agenda.

3.

DISCLOSURE OF PECUNIARY INTEREST

There are no disclosures of pecuniary interest to note for June 15, 2022.

4.

DELEGATIONS, PRESENTATIONS AND PETITIONS

4.1

Audited Financial Statements Presentation

• Resolution # 2022-166
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Cates

  THAT the 2021 Audited Financial Statements for the Municipality of Middlesex Centre be adopted as printed.

  CARRIED

Christene Scrimgeour of Scrimgeour & Company is in attendance to provide an overview of the Audited Financial Statements for 2021.

5.

ADOPTION OF THE MINUTES

5.1

Minutes of the June 1, 2022 Council Meeting

• Resolution # 2022-167
  Moved by: Councillor Shipley
  Seconded by: Councillor Aerts

  THAT the minutes of the Council meeting held on June 1, 2022 be adopted as printed.

  CARRIED

6.

CONSENT AGENDA

• Resolution # 2022-168
  Moved by: Councillor Heffernan
  Seconded by: Councillor Shipley

  THAT Consent items 6.1 through 6.9 listed on the June 15, 2022 agenda be adopted as recommended.

  CARRIED

6.1

Employee future benefits Actuarial Valuation

• THAT Report CPS-26-2022 re: Employee Future Benefits Actuarial Valuation be received;

  AND THAT the Employee future benefits Actuarial Valuation as at December 31, 2021 and actuarial updates to December 31 2022, 2023 and 2024 attached to Report CPS-26-2022 be approved.

6.2

2023 Budget Process

• THAT Report CPS-27-2022 re: 2023 Budget Process be received as information.

6.3

Budget to Actual May 2022

• THAT Report CPS-28-2022 re: Budget to Actual Report for May 2022 be received as information.

6.4

Asset Management Plan Report - 2022

• THAT Report CPS-29-2022 dated June 15, 2022 regarding the Municipality’s asset management plan be received;

  AND THAT Council approve the updated Strategic Asset Management Policy appended to this report.

6.5

Tender Results – Ward Municipal Drain Construction Award

• THAT Report PWE-27-200 re: Tender Results - Ward Municipal Drain Construction Award be received;

  AND THAT the construction of the Ward Municipal Drain be awarded to the lowest tender bid submission received from Van Bree Drainage & Bulldozing Limited in the amount of $814,501.60 + HST.

6.6

Hedley Pit Lease Agreement

• THAT Report PWE 28-2022 re: Hedley Pit Lease Agreement be received;

  AND THAT the Mayor and Clerk be authorized to execute the Lease Agreement as found in Appendix A

6.7

Delegation of Site Plan Appointment: Bill 109 – More Homes for Everyone Act

• THAT Report CAO-18-2022, re: Delegation of Site Plan Appointment: Bill 109 – More Homes for Everyone Act be received;

  AND THAT Site Plan Control By-Law 2003-035 be amended to add delegation of authority for site plan control to the Chief Building Official and Director of Engineering and Public Works.

6.8

Tribunal Decision for the Komoka Drainage Works – Union Ave. Branch

• THAT Report CAO-19-2022, re: Tribunal Decision for the Komoka Drainage Works – Union Ave. Branch be received for information.

6.9

Ratification of Lease Agreements for the Middlesex Centre Regional Medical Clinic

• THAT Report CAO-20-2022, re: Ratification of Lease Agreements for the Middlesex Centre Regional Medical Clinic be received;

  AND THAT the Municipality of Middlesex Centre approve the lease agreements for the Middlesex Centre Regional Medical Clinic as recommended by the Middlesex Centre Regional Medical Clinic Board;

  AND FURTHER THAT the Municipal Clerk be directed to prepare the executed agreements for ratification by the Western Board of Governors.

7.

STAFF REPORTS

7.1

GFOA Distinguished Budget Presentation Award 2022

• Resolution # 2022-169
  Moved by: Councillor Cates
  Seconded by: Councillor Heffernan

  THAT Report CPS-30-2022, re: GFOA Distinguished Budget Presentation Award 2022 be received as information.

  CARRIED

Tiffany Farrell, Director of Corporate Services, is in attendance virtually to provide an overview of the staff report.

7.2

Applications for Official Plan Amendment (OPA 58) and Zoning By-law Amendment (ZBA-02-2022), filed by SBM Limited on behalf of Robert and Margaret Robinson

• Resolution # 2022-170
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Shipley

  THAT Report PLA-40-2022 re: 10163 Gold Creek Drive (OPA 58 and ZBA 02-22) be referred back to staff for additional review of the location of the secondary dwelling and proposed septic system.

  CARRIED

Marion Cabral, County Planner, is in attendance virtually to provide an overview of the staff report.

7.3

Request to Remove (h-1) Holding Symbol from “Clear Skies” Subdivision Phase 3; Filed by Sifton Properties Limited on behalf of 1960634 Ontario Inc.

• Resolution # 2022-171
  Moved by: Councillor Scott
  Seconded by: Councillor Heffernan

  THAT the request by Sifton Properties Limited on behalf of 1960634 Ontario Inc. to remove the (h-1) holding symbol from the zoning of the land known legally as Concession 11 Part Lot 24 RP 33R19894 PART 6, Middlesex Centre, be APPROVED.

  CARRIED

Marion Cabral, County Planner, is in attendance virtually to provide an overview of the staff report.

8.

COMMITTEE OF ADJUSTMENT 

• Resolution # 2022-172
  Moved by: Deputy Mayor Brennan
  Seconded by: Councillor Heffernan

  THAT Council adjourn its regular meeting at 6:44 pm in order to sit as a Committee of Adjustment under Section 45 of The Planning Act R.S.O., 1990, as amended, to consider the Minor Variance applications listed on the June 15, 2022 meeting agenda.

  CARRIED

8.1

Application for Minor Variance (File No. A-10/2022)

• Resolution # 2022-173
  Moved by: Councillor Cates
  Seconded by: Deputy Mayor Brennan

  THAT Minor Variance Application A-10/2022, filed by Millstone Homes on behalf of Augustin Bud, for relief from the Comprehensive Zoning By-law in order to permit a maximum overall size of 38.62 square metres (415.8 square feet) or 4.5 percent lot coverage, for a property legally described as Lot 80, Plan 33M746, in the Municipality of Middlesex Centre, County of Middlesex, and Municipally known as 232 Edgewater Boulevard, be GRANTED, subject to the following condition:

  THAT the accessory building be constructed in the same general location as shown in the applicants site plan, attached to this report;

  AND THAT That the minor variance shall not come into force and effect until the applicant successfully receives a section 28 permit from the Upper Thames River Conservation Authority.;

  AND FURTHER THAT the reasons for granting Minor Variance Application A-10/2022:

  • The request complies with the general intent and purpose of Middlesex Centre’s Official Plan;
  • The request complies with the general intent and purpose of Middlesex Centre’s Comprehensive Zoning By-law;
  • The request is minor in nature; and
  • The request represents appropriate development on the subject property.
  CARRIED

Dan Fitzgerald, County Planner, is in attendance virtually to provide an overview of the staff report.

Dimitrij Pylypej is in attendance on behalf of the Millstone Homes to comment on the application.

8.2

Application for Minor Variance (File No. A-11/2022)

• Resolution # 2022-174
  Moved by: Councillor Cates
  Seconded by: Councillor Aerts

  THAT Minor Variance Application A-11/2022, filed by Millstone Homes for relief from the Comprehensive Zoning By-law in order to establish a maximum permissible lot coverage of 39.71 percent for all structures, for a property legally described as Lot 77, Plan 33M746 in the Municipality of Middlesex Centre, County of Middlesex, and municipally known as 218 Edgewater Boulevard, be GRANTED, subject to the following conditions:

  THAT all development on the lands, including any future consideration of an accessory building(s), shall not exceed a maximum permissible size of 39.71 percent lot coverage;

  AND THAT the establishment of any future accessory building is subject to the maximum size permissions as required in section 4.1 (b)(i) of the Middlesex Centre Zoning By-law, that being the maximum permissible lot coverage and gross floor area of an accessory building;

  AND FURTHER THAT the reasons for granting Minor Variance Application A-11/2022:

  • The request complies with the general intent and purpose of Middlesex Centre’s Official Plan;
  • The request complies with the general intent and purpose of Middlesex Centre’s Comprehensive Zoning By-law;
  • The request is minor in nature; and
  • The request represents appropriate development on the subject property.
  CARRIED

Dan Fitzgerald, County Planner, is in attendance virtually to provide an overview of the staff report.

Dimitrij Pylypej is in attendance on behalf of the Millstone Homes to comment on the application.

8.3

Application for Minor Variance (File No. A-12/2022)

• Resolution # 2022-175
  Moved by: Councillor Heffernan
  Seconded by: Councillor Scott

  THAT Minor Variance Application A-12/2022, filed by Matt Thompson on behalf of Brent and Ashley Verriez, for relief from the Comprehensive Zoning By-law in order to permit a maximum overall size of 28.9 square metres (312 square feet), represented as 4.0 percent lot coverage, for a property legally described as Lot 2, Plan 33M613, in the Municipality of Middlesex Centre, County of Middlesex, and Municipally known as 264 Martin Drive, be GRANTED, subject to the following conditions:

  THAT the accessory building be constructed in the same general location as shown in the applicants site plan, attached to this report,

  AND THAT the reasons for granting Minor Variance Application A-12/2022:

  • The request complies with the general intent and purpose of Middlesex Centre’s Official Plan;
  • The request complies with the general intent and purpose of Middlesex Centre’s Comprehensive Zoning By-law;
  • The request is minor in nature; and
  • The request represents appropriate development on the subject property.
  CARRIED

Dan Fitzgerald, County Planner, is in attendance virtually to provide an overview of the staff report.

Dimitrij Pylypej is in attendance on behalf of the Millstone Homes to comment on the application.

8.4

Application for Minor Variance (File No. A-13/2022)

• Resolution # 2022-176
  Moved by: Councillor Shipley
  Seconded by: Councillor Aerts

  THAT Minor Variance Application A-13/2022, filed by Alan and Marion Wood, in order to replace a legal non-conforming and permit 2 single detached dwellings on the property, whereas the Zoning By-law permits 1 single detached dwelling or a converted dwelling; for a property legally known as Concession 6 N Pt Lot 5, in the Municipality of Middlesex Centre, County of Middlesex, and municipally known as 23752 Komoka Road, be GRANTED;

  AND THAT the reasons for granting Minor Variance Application A-13/2022 include:

  • The request complies with the general intent and purpose of Middlesex Centre’s Official Plan;
  • The request complies with the general intent and purpose of Middlesex Centre’s Comprehensive Zoning By-law;
  • The request is minor in nature; and
  • The request represents appropriate development on the subject property.
  CARRIED
• Resolution # 2022-177
  Moved by: Councillor Cates
  Seconded by: Deputy Mayor Brennan

  THAT the Committee rise from the Committee of Adjustment and reconvene as Council to resume their regular meeting at 7:13 p.m.

  CARRIED

Marion Cabral, County Planner, is in attendance virtually to provide an overview of the staff report.

The applicants, Alan and Marion Wood, are in attendance virtually to answer questions from the Committee.

9.

NOTICE OF MOTION

There are no Notices of Motion to note for June 15, 2022.

10.

CORRESPONDENCE

• Resolution # 2022-178
  Moved by: Councillor Scott
  Seconded by: Councillor Cates

  THAT the Correspondence items 10.1 through to 10.4 be received as information.

  CARRIED

10.1

St Claire Region Conversation Authority - April 2022 Meeting Highlights

10.2

LHPWSS Class Environmental Assessment for Disinfection and Storage Upgrades Public Information Centre

10.3

Archives Association of Ontario 2022 Institutional Award - Middlesex Centre Archives

10.4

Documentary Communities Heritage Program - Middlesex Centre Archives Grant Announcement

11.

COUNTY COUNCIL UPDATE

Kimberly Earls, Executive Director of SCOR provided a presentation in regards to the revitalization of Shortline Rail in the South Central Ontario Region. The County has provided a letter of support regarding this initiative.

Council approved financial support for a number of organization through the Middlesex Supports program; 

A contract with Leads Employment Services for the Skills That Work program was approved;

An RFP was awarded to GDI Integrated Facility Services for janitorial cleaning services at the Middlesex London Paramedic Service headquarters;

An RFP was awarded to Vink Consulting Inc. for the Middlesex County Attainable Housing Review;

Durk Vanderwerff, Director of Planning and Development provided a report regarding the County Official Plan review. A motion was put forward with regard to maintaining the minimum size for viable farm properties at 40 hectares. This motion failed and an additional motion to maintain the minimum size at 50 acres which was approved;

The County Insurance Policy Renewal was completed;

A Municipal Access Agreement was approved between the County and Quadro Communications.

12.

OTHER BUSINESS

There are no matters of other business to note for June 15, 2022.

13.

BY-LAWS

• Resolution # 2022-179
  Moved by: Councillor Shipley
  Seconded by: Councillor Cates

  THAT By-Law 2022-059 and By-laws 2022-062 through 2022-064 listed on the June 15, 2022 agenda be approved.

  CARRIED

13.1

2022-059

Being a By-law of the Corporation of the Municipality of Middlesex Centre to amend by-law 2003-035 to designate the whole of the Municipality as a Site Plan Control Area

13.2

2022-060

Being a by-law to amend the Middlesex Centre Comprehensive Zoning By-Law 2005-005 with respect to CON 4 N PT LOT 6 (Geographic Township of Lobo), Roll number: 393900002037100 (ZBA-02-2022)

13.3

2022-061

Being a By-Law to adopt Amendment No. 58 to the Official Plan of Middlesex Centre (10163 Gold Creek Drive)

13.4

2022-062

Being a by-law to authorize the execution of a Lease Agreement between the Municipality of Middlesex Centre and the Middlesex Centre Regional Medicine Clinic

13.5

2022-063

Being a by-law to amend the Middlesex Centre comprehensive Zoning By-law number 2005-005 with respect to LONDON CON 11 PT LOT 24 RP 33R19894 PART 6 (geographic Township of London), Municipality of Middlesex Centre, roll number: 393903408013417

13.6

2022-064

Being a By-law to adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on June 15, 2022

14.

ADJOURNMENT

• Resolution # 2022-180
  Moved by: Councillor Scott
  Seconded by: Councillor Aerts

  THAT the Council for the Municipality of Middlesex Centre adjourns the June 15, 2022 Council meeting at 7:20 p.m.

  CARRIED